Overview

PT Staff Assistant II Jobs in Houston, USA at Lone Star College

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

    The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

    Lone Star College has been recognized in multiple categories.

    Lone Star College-Montgomery

    Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

    LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

    Lone Star College-Montgomery, the premiere student-centered educational institution in Montgomery County, serves The Woodlands and Conroe communities. LSC-Montgomery provides a relaxing and conducive learning atmosphere while offering leisure learning opportunities, individual classes, and unique programs such as radiologic technology, physical therapy, and biotechnology.

    Location address is 3200 College Park Drive, Conroe, TX 77384.

    PURPOSE AND SCOPE:

    The PT Staff Assistant II performs standard and some advanced administrative duties. Duties include receiving and logging information, making copies, preparing correspondence and basic documents, answering routine questions and inquiries, maintaining databases and tracking data. He or She is responsible for providing departmental support by coordinating office activities and meetings to achieve optimum office productivity. He or She provides direct support to all division personnel.

    ESSENTIAL JOB FUNCTIONS:

  • Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator
  • Provide information & assistance with routine and non-routine task and resolves problems from a multiple of individuals/faculty and customers/students. Assist students, faculty, staff and visitors by handling their requests and providing routine information. Provide excellent customer service support
  • Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors. Monitor expenses charged against department accounts and track on budget spreadsheets. Reconcile Pro Card and T&E card expenses as they post. Maintain budget report for purchases expensed, encumbered, and the remaining balance. Create all travel and expense reports for department staff. Responsible for requisitions and purchase orders.

    Responsible for ordering business cards for division staff

  • Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners)
  • Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Participate in developing new programs, maintaining departmental records, student files and other documents
  • Create procedures for a variety of office duties to better streamline office functions
  • Recruit, train, and supervise student workers
  • Oversee Suite appearance through facilities department when needed
  • Assist with Information Sessions, making sure that there is a sign in sheet, certificates, signs being posted
  • Submit marketing requests and work requests and take care of general maintenance requests for the division
  • Order office and cashiering supplies to support daily operations
  • Generate reports that help others track, evaluate, and complete tasks. The requests may come from or be assigned by manager, an instructor, or counselor in the division. These items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to e-mail to instructors like Official day and W day, rosters with telephone number, and academic advising rosters, etc.
  • Responsible for other reasonable, related duties as assigned

    • KNOWLEDGE,

    SKILLS AND ABILITIES

    :

    • Strong attention to detail
    • Proficiency with common office software (i.e. Microsoft Word, Excel, and PowerPoint)
    • Strong oral and written communication skills
    • Knowledge of general office practices and procedures
    • Ability to multi-task and prioritize work assignments

    PHYSICAL ABILITIES:

    The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special…

    Title: PT Staff Assistant II

    Company: Lone Star College

    Location: Houston, USA

    Category:

     

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