Overview
Paralegal & Office Administrator Jobs in San Francisco, CA at BPT Staffing
About the Firm
We are a boutique litigation law firm located in San Francisco. We are a small, collaborative team focused on executive and founder disputes and high-stakes litigation. Every member of our team is essential to our daily success and the service we provide to our clients.
The Role
This position is ideal for a proactive individual who exercises independent judgment and can reliably manage both complex litigation (70%) and the daily operations of a boutique law firm (30%). This dual-purpose role combines high-level support for our attorneys with essential office administration and billing coordination.
Key Responsibilities
Litigation Support & Paralegal Duties:
- Provide comprehensive support to firm attorneys, including drafting, proofreading, and managing litigation documents (pleadings, motions, and discovery).
- Maintain proficiency in Bluebooking and electronic court filing (e-filing) across both state and federal courts.
- Responsible for the firm’s calendaring and docketing; utilizing deadlines.com to ensure all court deadlines are captured and that attorneys are prepared to meet filing standards.
- Conduct legal research and maintain meticulously organized digital and physical case files.
Office Administration:
- Manage all incoming and outgoing mail and legal deliveries.
- Serve as the primary point of contact for firm vendors and process vendor payments.
- Oversee general office organization and administrative needs for our San Francisco suite.
- Oversee internal bookkeeper.
Billing Coordination:
- Lead the firm’s monthly billing process using Clio, ensuring all attorney time and expenses are ready for invoicing.
- Overseeing submission of payroll.
- Specifically responsible for auditing and entering all third-party costs and disbursements into Clio each month to ensure accurate client pass-through billing.
- Coordinate with the firm’s outside bookkeeper to provide necessary documentation; light familiarity with QuickBooks Online is helpful, but deep technical knowledge is not required.
Requirements & Qualifications
Experience: Minimum of 2 years of experience as a paralegal, preferably within a litigation environment.
Software Proficiency:
- Experience with Clio (or similar legal practice management software) is highly preferred.
- Familiarity with deadlines.com or similar rules-based calendaring software is a significant plus.
- Experience with document review platforms such as Everlaw is a plus.
- Basic comfort with QuickBooks Online to assist our outside bookkeeper as needed.
Technical Skills: Strong proficiency in Microsoft Office and legal document management.
Personal Attributes:
- Judgment & Demeanor: Sound independent judgment is essential. We operate in a high-stress, high-stakes environment that requires a professional who maintains a pleasant, cooperative, and steady demeanor under pressure.
- Operational Skills: Exceptional attention to detail, strong communication skills, and the ability to work independently within a small-team setting.
Availability: This is an in-person role. Candidates must be available to work at our San Francisco office during regular business hours.
Compensation & Benefits
- Competitive salary, based on experience.
- 401(k) retirement plan.
- Partially subsidized health insurance.
Pay: $48,000.00 – $60,000.00 per year
Experience:
- Paralegal: 2 years (Required)
Work Location: In person
Title: Paralegal & Office Administrator
Company: BPT Staffing
Location: San Francisco, CA
