Office Administration

Administrative Coordinator
Hours: 9:00 AM – 5:30 PM
Pay: $20/hour

We are currently seeking a detail-oriented and organized Administrative Coordinator to support daily operations within a fast-paced distribution center environment.

Key Responsibilities:

• Verify and complete receiving reports by cross-checking receiving documents against purchase orders in the warehouse management system (WMS)
• Update databases with inbound receiving discrepancies
• Run reports to verify shipping, receiving, and adjustment transactions between WMS and ERP systems, and perform corrections as needed
• Conduct research and provide Proof of Delivery (POD) for customer inquiries
• Contact vendors to resolve invoice disputes
• Enter and update timecard data in the company database for Distribution Center personnel
• Answer incoming calls and direct inquiries to the appropriate contacts

Additional Duties (as needed):

• Update Daily Status Reports in the absence of the DC Supervisor
• Assist with preparation of third-party billing
• Process productivity reports

Qualifications:

• High school diploma or GED required
• Minimum of two (2) years of related office and/or customer service experience, or an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite and general computer skills
• Excellent written and verbal communication skills
• Strong organizational, analytical, and problem-solving abilities
• Ability to prioritize, multi-task, and work effectively in a fast-paced environment
• Proven ability to build strong rapport with customers