Overview
Office Manager Jobs in Edinburgh, UK at The Scotch Whisky Association
The Scotch Whisky Association (SWA) is the trade association for the Scotch Whisky industry. We support and represent our members across a wide range of priorities, including industry promotion, regulatory and legal matters, sustainability, international market access and protecting the Scotch Whisky category worldwide.
We are recruiting an Office Manager to provide practical, reliable and well-organised support across the Association’s office operations. The role has primary responsibility for the Edinburgh office and includes defined operational support for our London office.
This is a hands-on role in a small, collaborative organisation, suited to someone who is practical, organised and proactive, and who takes pride in keeping things running smoothly. The role covers day-to-day office management, facilities coordination, health and safety support, contractor liaison and practical workplace support for colleagues.
Closing date:
Thursday 28 May at midnight.
First interviews: w/c 8 June (on Teams)
Second interviews: w/c 15 June (in person in Edinburgh)
We are committed to being an inclusive employer and welcome applications from all backgrounds. We will make reasonable adjustments to support candidates throughout the recruitment process.
JOB DESCRIPTION — Office Manager
Function:
Corporate Services
Reports to:
Deputy Director of Operations
Location:
Edinburgh (with hybrid working and regular travel to London as required)
Contract:
Permanent
Hours:
Flexible, with a minimum of 25 hours per week
Salary: £42,063 per annum (full-time equivalent)
Role purpose
The Office Manager is responsible for the effective day-to-day management of office operations and facilities support across the Association, with primary responsibility for the Edinburgh office and defined operational support for the London office. Reporting to the Deputy Director of Operations, the role helps ensure that office environments are safe, well-maintained, compliant, well-organised and supportive of colleagues’ day-to-day needs, while providing practical coordination of contractors, building issues, health and safety activity, and related administrative processes.
Key responsibilities
Office operations and facilities management
Oversee the day-to-day running of the Edinburgh office, helping ensure the office environment is safe, well-maintained, well-organised and fit for purpose.
Act as the main point of contact for office-related issues, coordinating timely responses to maintenance, repairs, equipment issues and practical workplace requirements.
Support practical office setup and changes, including workstations, office equipment, access arrangements and general workspace organisation.
Help maintain an office environment that is welcoming, tidy and functional for colleagues and visitors.
Health, safety and compliance coordination
Support the coordination and upkeep of office-related health and safety requirements, including risk assessments, routine checks, first aid arrangements, fire safety coordination and related records.
Maintain clear and accessible records relating to office safety, compliance and facilities management.
London office support
Provide defined operational support for the London office, including acting as a point of contact for office-related matters affecting London colleagues.
Liaise with the London office landlord, building management and relevant contractors on practical office, facilities and compliance matters.
Visit the London office on a regular but proportionate basis to help review office condition, identify support needs, and ensure key operational, safety and workplace requirements are being maintained.
Help ensure colleagues in London have appropriate support on office-related issues and that responsibilities are clear and followed through.
Wider organisational support and continuous improvement
Support onboarding arrangements for new starters from an office and workplace perspective, including practical setup and access requirements.
Contribute to improvements in office systems, processes, guidance and workplace resources to support a well-run and efficient office environment.
Person specification
Essential
- Demonstrable…
Title: Office Manager
Company: The Scotch Whisky Association
Location: Edinburgh, UK
Category:
