Overview
Office Assistant Jobs in Richmond, IN at Reid Health
Front Desk Administrator (Administrative Assistant I or II) Abilene District Office – (2501153)
Position Information
TxDOT is looking for an Administrative Assistant I or II for our Reception Desk in the Abilene District Office. If you are looking to build a career, you have come to the right place!
At TxDOT we strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits.
Check out a few of our employees’ testimonies of why they’ve chosen TxDOT: Why we choose TxDOT
Considering moving to Abilene, TX? Here is a link to Abilene’s Chamber of Commerce’s Relocating webpage to learn more about this growing little town! Abilene Chamber of Commerce
Minimum Salary: 43,914.00 Maximum Salary: 58,045.00
Pay Basis: Yearly FLSA Status: Nonexempt
Work Locations: Abilene District Headquarters 4250 NORTH CLACK Abilene 79601
Travel: Yes, 10 % of the Time
Shift: Day Job Shift Details: 40
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Administrative Assistant I:
Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Administrative Assistant II:
Performs administrative office support-related work for department staff, the general public, and [one or more projects and/or specialized programs.] Work requires contact with middle and high-level managers [and private entities]. [Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence].
The essential duties for the Administrative Assistant I include:
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Prepares and distributes correspondence.
Receives, sorts, opens, evaluates content, and distributes mail.
Enters and retrieves data on a computer.
Processes receipts and invoices for payment.
Delivers and picks up confidential or time sensitive mail/correspondence.
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
Performs other job responsibilities as assigned.
Additional duties for Administrative Assistant II include:
Attends meetings and prepares official reports/minutes.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
Publishes, maintains and coordinates the division’s/district’s Intranet main page and subsites content, to include but not limited to procedures, announcements, and electronic forms; coordinates changes to the division’s/district’s content on the department’s public-facing Internet site.
Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware
Minimum Qualifications for all levels:
Education: High School Grad or Equivalent in general education
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Supervisory Experience: No supervisory experience required.
Administrative Assistant I require the following:
Experience: None required.
Administrative Assistant II requires the following:
Experience: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.
The required competencies for the Administrative Assistant I include:
Automated record-keeping methods
Applicable computer systems and applications
Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Using computers and applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Follow verbal and written instructions
Protects sensitive and confidential information
Additional competencies for Administrative Assistant II include:
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Coordinating and scheduling activities/resources
Analyzing and organizing business and technical data
Recording notes at meetings
Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
The physical requirements and working conditions for the Administrative Assistant I and II include:
Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
Sitting – prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job: Exec/Admin/Clerical/Legal
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Job Posting: Apr 29, 2025, 8:36:39 AM Unposting Date: Ongoing
State Job Title/s: Administrative Assistant III/IV State Job Code/s: 0154/0156
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
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Title: Office Assistant
Company: Reid Health
Location: Richmond, IN
