Overview
Mail Services Associate Jobs in Westford, MA at Educated Solutions Corp
Our client, the U.S.’s largest commercial real estate services firm, has an exciting opportunity for a Mail Services Associate to support daily office and mailroom operations in Westford, MA. This 5-month contract-to-hire role is ideal for a highly organized administrative professional with strong customer service skills and experience supporting mailroom, shipping, and office operations in a corporate environment. Schedule is Monday–Friday, 8:00am–5:00pm.
Job Description:
- Manage all aspects of daily mailroom operations for a corporate office location
- Receive, inspect, and audit incoming deliveries against invoices and shipping documentation
- Approve or reject deliveries based on inspection standards and company procedures
- Ensure timely delivery of mail, packages, office supplies, and related materials to designated departments and locations
- Process outgoing shipments and coordinate shipping requests with vendors and carriers
- Apply appropriate postage and shipping labels to outgoing mail and packages
- Maintain mailroom inventory including postage, shipping, and copy room supplies
- Support copier fleet operations and provide first-level communication regarding copier production issues
- Respond to inquiries from internal employees, vendors, and leadership in a professional and customer-focused manner
- Analyze and resolve operational issues while identifying opportunities to improve mailroom efficiency and processes
- Assist with maintaining organized and efficient office support operations across the site
Must Have Qualifications:
- High school diploma or GED required
- 3–4 years of experience in mailroom operations, office services, administrative support, or related corporate support functions
- Strong organizational skills and attention to detail
- Experience handling shipping, receiving, mail distribution, and package coordination
- Ability to communicate effectively with employees, vendors, and leadership teams
- Proficiency with Microsoft Office Suite including Outlook, Word, and Excel
- Ability to manage multiple priorities in a fast-paced office environment
Nice to Have Qualifications:
- Experience supporting mailroom operations within a corporate office or campus environment
- Knowledge of shipping vendors, postage systems, and office equipment operations
- Process improvement mindset with the ability to identify operational efficiencies
- Experience working independently in a smaller office environment
Pay: $20.00 – $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Title: Mail Services Associate
Company: Educated Solutions Corp
Location: Westford, MA
