Overview
Executive Operations Assistant Jobs in Nogales, AZ at Prestini Reed Corp
Prestini is seeking a highly organized, dependable, and detail-oriented Executive Operations Assistant to work directly with ownership and support daily office and operational activities.
This position combines office administration, inventory, order coordination, customer communication, and e-commerce support. The ideal candidate is proactive, professional, comfortable learning new systems, and capable of balancing administrative responsibilities with hands-on operational tasks.
This is a growth-oriented position with the opportunity to assume greater responsibility over time.
Key Responsibilities:
Executive & Administrative Support
- Work directly with ownership to support daily business operations and special projects
- Answer incoming phone calls and professionally assist customers, vendors, and business partners
- Respond to emails and general business correspondence
- Maintain organized records, files, documents, and office systems
- Coordinate communication with vendors, contractors, customers, and internal departments
Inventory & Order Operations
- Monitor and maintain accurate inventory records
- Count, verify, organize, and reconcile inventory as needed
- Pull, sort, verify, and prepare customer orders accurately
- Assist with order processing, fulfillment coordination, and shipping documentation
- Investigate and report inventory discrepancies
E-commerce & Customer Support
- Assist with product listings, updates, and online store maintenance
- Monitor customer orders and order status
- Communicate with customers regarding orders, product questions, shipping updates, and account inquiries
- Help ensure accurate product and inventory information across sales channels
Operational Coordination
- Work closely with supervisors across office, production, shipping, and warehouse operations
- Help track priorities, deadlines, customer commitments, and operational follow-through
- Escalate issues or discrepancies to ownership when needed
- Identify opportunities to improve organization, efficiency, and workflow
Qualifications
- 2+ years of office, administrative, operations, customer service, inventory, or related experience preferred
- Strong organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to prioritize tasks and work independently in a fast-paced environment
- Comfortable learning business systems, inventory systems, and software platforms
- Experience with Microsoft Excel, Outlook, Word, and general computer systems required
- Experience with Sage Accounting or similar accounting/ERP software is a plus
- Bilingual English/Spanish preferred
- Experience in manufacturing, inventory, e-commerce, or logistics environments is a plus
Ideal Candidate
- Takes ownership and follows through
- Learns quickly and adapts to changing priorities
- Is comfortable moving between office work and hands-on operational tasks
- Maintains accuracy under pressure
- Communicates professionally with customers, vendors, and team members
- Is interested in long-term growth and increased responsibility
Pay: $17.00 – $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
Work Location: In person
Title: Executive Operations Assistant
Company: Prestini Reed Corp
Location: Nogales, AZ
