Overview
Executive Assistant/Project Manager Jobs in Anchorage, AK at Personnel Plus
Overview
We are seeking a highly organized and proactive Executive Assistant/Project Manager to join our dynamic team. This role is vital in providing comprehensive administrative support to the CEO while managing multiple projects to ensure seamless operations. The ideal candidate will demonstrate exceptional organizational skills, proficiency in office management, and the ability to coordinate complex tasks efficiently. This position offers an excellent opportunity to contribute to organizational success through effective project execution and administrative excellence.
Duties
- Provide executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools such as Mac Programs and Google Workspace.
- Manage correspondence via multi-line phone systems, email, and other communication channels with professionalism and courtesy.
- Assist with event/project planning with sales, service, warehouse and marketing.
- Oversee office management tasks such as filing, data entry, maintaining office supplies, and ensuring a professional presence.
- Support bookkeeping by performing basic bookkeeping duties including invoicing, expense tracking, and reconciling accounts as needed.
- Prepare documents through proofreading, transcription, and document formatting using MAC applications.
- Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of assigned tasks.
- Utilize office software such as various MAC/Apple programs and Google Workspace for daily operations and document management.
- Track project timelines and company metrics
- Handle confidential information with discretion while maintaining accuracy in data entry and clerical tasks.
- Support personal assistant duties as needed, including travel arrangements and personal scheduling.
- Ensure that tasks and commitments stay on track and are completed
- Prepare and deliver weekly reports/updates to leadership ( CEO )
Experience
- Minimum of five years’ experience in executive administrative support or office management roles.
- Proven experience in project coordination with the ability to manage multiple priorities simultaneously.
- Demonstrated proficiency with MAC/Apple/ Google computers and applications.
- Strong organizational skills with attention to detail and accuracy across all tasks.
- Excellent typing speed combined with proficient use of MAC/Apple and Google Workspace tools.
- Prior experience handling front desk responsibilities and multi-line phone systems.
- Knowledge of office procedures such as filing systems, data entry, proofreading, transcription, and customer service best practices.
- Familiarity with office software including DocuSign for electronic signatures and other communication apps is preferred.
- Exceptional communication skills with professional phone etiquette and interpersonal abilities. This position is a paid opportunity designed for individuals eager to contribute their administrative expertise while supporting fast paced projects. We welcome candidates who are detail-oriented, resourceful, and committed to fostering an organized workplace environment. This role will require someone who can priortize multiple tasks
Pay: $32.00 – $40.00 per hour
Work Location: In person
Title: Executive Assistant/Project Manager
Company: Personnel Plus
Location: Anchorage, AK
