Overview
Executive Assistant, UNLV University Libraries R0150540 Jobs in Las Vegas, USA at SupportFinity™
Position: Executive Assistant, UNLV University Libraries [R0150540]
Executive Assistant, UNLV University Libraries [R0150540]
University of Nevada-Las Vegas | Posted Feb 13 | Full-time | Las Vegas | Negotiable
Overview
The Executive Assistant will provide high-level administrative support to the Dean of University Libraries by performing project management, calendaring, communication duties, and management of the Libraries administrative office. The Executive Assistant conveys a professional and welcoming environment incorporating the values of the university and Libraries.
Responsibilities
- Manage the Dean’s office, administer the Dean’s schedule, and coordinate communications from the Dean’s office to the Libraries and university.
- Supervise staff and student employees in support of the Libraries’ administration office reception and office functions (1 FTE classified staff and up to 4 student employees).
- Coordinate with all staff in the Libraries administrative office areas to ensure office functions are properly supported.
- Support clerical and administrative tasks for the Libraries’ Associate Dean, Academic and Administrative Directors.
- Participate in senior level administrative meetings and support donor stewardship and cultivation.
- Schedule meetings and create meeting minutes for the Dean’s and library-wide meetings.
- Update the Libraries’ staff Google site and various internal documents from Libraries’ Administration.
- Coordinate academic faculty evaluative processes including annual evaluations, merit, promotion & tenure, and outside activity request approvals per NSHE Handbook, UNLV bylaws, and Libraries Faculty bylaws.
- Liaise with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs to ensure processes are managed and communicated with the Provost’s and President’s offices.
Minimum Qualifications
- Bachelor’s Degree from an accredited college or university and 5 years of comparable experience in an academic environment (credentials must be obtained prior to start date).
- Competence and sensitivity in working with diverse individuals across identity facets (gender, ethnicity, nationality, sexual orientation, ability, income, education, religion).
- Exceptional interpersonal, written, and verbal communication skills with strong customer service orientation.
- Minimum of one year of supervisory experience.
- Strong organizational skills with experience managing complex projects and prioritizing tasks; ability to work autonomously with multiple responsibilities.
- Critical thinking and problem-solving skills to analyze information and formulate solutions.
- Familiarity with the mission and services of academic institutions.
- Attention to detail and commitment to accuracy; ability to exercise sound judgment and discretion with confidential information.
- Ability to develop and cultivate strong collaborative relationships within the library and institution.
- Proficiency with computer programs such as Excel, Word, and Google Workspace.
Preferred Qualifications
- Knowledge of higher education organization, governance, and structures.
Commitment to Diversity and Campus Values
The successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. The Libraries value diversity and equity in employment and welcome applications from women, persons of color, persons with disabilities, and others who contribute to diversification.
Salary and Benefits
This is a full-time, 12-month, Administrative Faculty position at a Grade
B. Minimum salary is $70,000. Salary is competitive with similarly situated institutions and dependent upon labor market.
How To Apply
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references. References will not be contacted until the search chair notifies you in advance. Materials should be addressed to the Executive Assistant Search Committee Chair. Applications must be submitted electronically through Workday. Emailed materials will not be accepted.
Additional
Information
This position may require a criminal background check and verification of academic credentials. Veterans are encouraged to apply.
Equal Employment Opportunity and Title IX
UNLV is committed to providing a work and learning environment free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity or expression, race, color, religion, and other protected classes. For Title IX information and nondiscrimination details, see the university’s Title IX and EEO resources.
Security and Compliance
UNLV provides safety and security information and compliance documents online. Internal NSHE candidates should use the Workday internal posting process when applying.
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Title: Executive Assistant, UNLV University Libraries R0150540
Company: SupportFinity™
Location: Las Vegas, USA
Category:
