Overview
Business Office Assistant/Receptionist Jobs in Los Gatos at SACRED HEART JESUIT CENTER
Sacred heart Jesuit Community (SHJC) is seeking a Business Office Assistant/Receptionist for our 95-bed facility, 31 beds are infirmary/SNF level, and the remaining 64 beds are assisted living. SHJC is located in the hills of Los Gatos in the Santa Clara Valley and serves as the retirement community for the west coast Jesuit brothers and priests.
Job Summary
Under the Supervision of the Buisness Office Manager the Business Office Assistant/Receptionist will greet, assist, and provide direction and information to residents, visitors, and other staff members, and will perform clerical duties to support the daily business activities of SHJC.
Essential Functions
Receptionist
- Answers, screens, and directs phone calls to appropriate Jesuit or staff member; takes messages as required for SHJC and Province offices. Coordinates with province curia staff for coverage of province phones when out of the office.
- Greets visitors and guests directing them to proper location.
- Receives and sorts incoming mail, packages and courier deliveries and ensures proper distribution to appropriate recipient; processes outgoing mail for SHJC and the province.
- Working directly with the SHJC Minister with communicating and updating the room reservation system.
- Creates welcome packets for incoming residents and guests.
- Provides general secretarial support to the Business Office Manager and Administrator including typing, filing, copying, etc. Prepares letters, memos, forms, and reports according to written or verbal instructions.
- Oversees SHJC’s and Province office equipment including ordering of facility supplies along with making service calls as needed.
- Provides ad hoc support to residents or staff at the direction of the Business Office Manager.
- Performs other related duties as assigned.
Business Office
- Assists Business Office Manager in reviewing invoices for appropriate documentation and obtains approval prior to payment.
- Assists with vendors to resolve discrepancies.
- Data entry, report creation, spreadsheet updates as directed and needed for the business office.
Other Responsibilities
- Electronic Medical Record utilization
- Distributes mail.
- Updates the SHJC phone list and photo book.
- Creates electronic work orders as needed
- Performs other work-related duties as assigned
Competencies and Qualifications
- High School Diploma or equivalent required.
- 6 months experience in an office setting preferred
- Excellent computer skills including Microsoft Office, Excel, Google Docs
- Excellent interpersonal skills and ability to work as a team member
- Excellent organizational skills and attention to detail.
- Familiarity with the Society of Jesus and the Catholic Church, and ability to work with Jesuit priests, brothers, and all levels of management and employees.
- Outstanding communication (oral and written) skills
- Maintain confidentiality of information related to residents and facility operations.
- Ability to remain calm and professional in stressful situations
- Working with the geriatric population a plus
- Experience with a familiarity in working with Electronic Medical Records a plus.
- Ability to speak and/or understand Spanish a plus.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Ability to lift up to 10 pounds, walk stairs and property areas including trails.
Job Type: Full-time
Pay: From $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Business Office Assistant/Receptionist
Company: SACRED HEART JESUIT CENTER
Location: Los Gatos
