Administrative Assistant – Community Development & Housing

Why Join Team SB

About the City:
As a future member of our team, you’ll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California’s Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich history — shaped by Native American, Mexican, and Spanish influences — continues to inspire the city’s evolving identity.

San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It’s a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

About the Position:
The Administrative Assistant plays a key role in supporting the daily operations of the Community Development & Housing Department. This position provides high-level administrative, technical, and organizational support to staff and leadership involved in housing programs, community development initiatives, and public service delivery.

Responsibilities include coordinating administrative processes, maintaining records and reports, supporting budgeting and financial tracking activities, assisting with public inquiries, and ensuring efficient communication across departments and with external stakeholders. This position also supports the Planning Commission, including preparing agendas and minutes and attending approximately one evening meeting per month.

This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment, enjoys working on meaningful community-focused initiatives, and brings strong organizational, communication, and problem-solving skills.

What You’ll Be Doing Here

Ideal Candidate:
The ideal candidate is a highly organized and resourceful administrative professional who thrives in a dynamic, service-oriented environment. They bring strong attention to detail and the ability to manage multiple priorities while supporting programs that directly impact the community.

This individual is proactive, adaptable, and exercises sound judgment when handling a wide range of administrative and technical tasks. They are comfortable working with data, tracking budgets or expenditures, and maintaining accurate records. Strong communication skills are essential, as the role regularly interacts with staff, residents, and external partners.

The ideal candidate demonstrates professionalism, discretion, and a commitment to excellent customer service—especially when assisting members of the public with questions related to housing and community development programs. Experience supporting public sector operations, housing programs, grants, or regulatory processes is highly desirable.

A Day in the Life:
A typical day as an Administrative Assistant in the Community Development & Housing Department is fast-paced and varied. You might start your morning by reviewing emails, responding to public inquiries, and coordinating schedules or meetings for department staff.

Throughout the day, you’ll support a range of administrative functions—updating and maintaining records, tracking program or budget data, preparing reports, and ensuring documentation is accurate and complete. You may assist with processing invoices or expenditures, reconciling information, or helping compile materials for reports, meetings, or public hearings.

You’ll regularly communicate with residents, developers, or partner agencies—providing information, directing inquiries, and helping resolve routine issues. You may also support department meetings by preparing agendas, coordinating logistics, and documenting minutes.

No two days are exactly the same, but each day contributes to advancing programs and services that support housing, development, and the overall well-being of the San Bernardino community.

For more information on this position, please click here: Administrative Assistant

What You Need to Qualify

Education and Experience:
High School Diploma, G.E.D.; and four (4) years of increasingly responsible administrative support, accounting/financial recordkeeping, legal, human resources, or secretarial experience; or an equivalent combination of education, training and experience.

Experience working in a public sector environment, such as a city, county, or other government agency, particularly supporting community development, housing, or public service programs is highly desirable. Must be able to attend evening meetings as required (approximately once per month).

Licenses, Certifications, and Equipment:
A valid State driver’s license is required.

Knowledge of:

• Office administration and management practices and procedures.
• Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• City organization, functions, rules, policies, and procedures applicable to assigned areas of work responsibility.
• Basic principles and practices of public administration.
• Methods, practices, documents, and terminology used in financial and accounting recordkeeping.
• Advanced uses of word processing, spreadsheet, database, and other standard software to create complex documents and materials requiring the interpretation and manipulation of data.
• Basic research techniques, methods, and procedures.
• City administrative policies and procedures applicable to processing budget, fiscal, and purchasing documents and maintenance of public records.

Skill in:

• Operating a computer using word processing, spreadsheet and other standard business software.
• Operating other standard office equipment.
• Typing accurately at a speed necessary to meet position requirements.
• Organizing, setting priorities, and exercising sound judgment within areas of responsibility.
• Interpreting, applying, and reaching sound decisions in accordance with City and department policies and procedures.
• Organizing and maintaining office and specialized files.
• Making routine calculations and tabulations and reviewing accounting and financial documents in a timely, accurate manner.
• Organizing, researching, and maintaining complete and extensive office files.
• Composing routine correspondence from brief instructions.
• Communicating clearly and effectively, orally and in writing, in English and a designated second language as necessary.
• Understanding and following written and oral instructions.
• Maintaining confidential information.
• Preparing clear, concise, and accurate memoranda, documents, records, and other written materials.
• Using tact, discretion, and courtesy in dealing with sensitive situations and upset or dissatisfied individuals.
• Establishing and maintaining effective relationships.

Recruitment Timeline

This recruitment will close on Sunday, May 3, 2026, at 11:59pm, or until a sufficient number of applications have been received.

Applications review: Week of Monday, May 4, 2026

1st Interview/Assessment: Week of May 11, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

How to Apply and What to Expect Next

All applicants are required to submit an online application through the City’s official website at www.sbcity.org. This recruitment will remain open until Sunday, May 3, 2026, at 11:59 PM or until a sufficient number of qualified applications have been received.

Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review, investigation, and verification. While resumes may be uploaded as supplemental documentation, they will not be accepted in place of a fully completed City application.

Following the initial screening, the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants, including those who meet the minimum qualifications, are suitable for the position.

Successful candidates shall be required to:

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  Pass a reference and background verification. References will not be contacted until mutual interest has been established.
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  Degree verification
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  Pass a pre-employment medical exam, which includes a Drug screen.
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  Starting salary based on education and/or experience and internal equity.

E-Verify Participation

The City of San Bernardino participates in the E-Verify program. In compliance with federal law, all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly, the City will provide information from each new employee’s Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services website at www.uscis.gov

Disclaimers

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy, which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA), the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation, please contact the Human Resources Department directly at (909) 998-2060.

This bulletin is intended for informational purposes only and does not constitute a contract, expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment, contact Human Resources at [email protected]. Additional information is available at www.sbcity.org.