Overview
Administrative Assistant Jobs in Grand Prairie at Qualpac
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, including bilingual abilities, to meet the diverse needs of our organization. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Responsibilities
- Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems efficiently, handling inquiries and routing calls with clarity and courtesy.
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
- Support office management activities such as calendar management, appointment scheduling, and meeting coordination.
- Assist with bookkeeping tasks, including basic bookkeeping and invoice processing.
- Provide exceptional customer service by supporting clients, vendors, and internal teams through effective communication and support.
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry.
- Experience with QuickBooks or similar accounting software is preferred.
- Excellent phone etiquette with experience managing multi-line phone systems.
- Bilingual skills are highly desirable to serve diverse client needs effectively.
- Strong typing skills and attention to detail for proofreading documents.
- Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a plus.
- Demonstrated ability to manage time efficiently while handling multiple priorities in a fast-paced environment. Join us to be part of a dedicated team that values professionalism, efficiency, and positive energy! This role offers the chance to grow your administrative career while making a meaningful impact every day through excellent support and organizational excellence.
Job Type: Full-time
Pay: $17.00 – $18.00 per hour
Work Location: In person
Title: Administrative Assistant
Company: Qualpac
Location: Grand Prairie
