Overview
Administrative Assistant Jobs in Coquitlam, Canada at Impact Recruitment
Position: Administrative Assistant )
We are seeking an Administrative Assistant for our client in Burnaby/Coquitlam. The Administrative Assistant will support up to 2 Partners, we are seeking individuals who thrive in a fast paced environment. There are two open positions, a more junior administrator with 2+ years of experience; and an intermediate administrator with 5+ years of experience.
About Our Client
Our client is a full-service accounting firm that works primarily with privately-owned businesses. They provide accounting and assurance, tax planning, advisory, M&A advisory, and estate/succession planning services. The firm offers a collaborative environment with direct Partner access, hybrid work, flexible hours, professional development support, and a solid focus on internal growth.
About The Opportunity
This is an opportunity to join a respected professional firm, learn public practice accounting, gain exposure to tax and client services, work closely with experienced professionals, and build a long-term career in administration or accounting operations within a supportive environment.
About The Position
- Coordinate the movement and status tracking of client files across multiple engagements to help ensure deadlines and deliverables are met efficiently.
- Prepare, organize, and compile documentation for corporate entities, personal tax filings, trusts, and partnerships.
- Provide qualified front-desk and reception support, including greeting visitors, answering calls, and directing inquiries appropriately.
- Maintain and update internal workflow systems and tracking tools to ensure file progress is accurately reflected in real time.
- Assist with client communications, including following up on outstanding information requests and helping ensure timely responses.
- Support invoicing activities by preparing client invoices, issuing them promptly, and monitoring outstanding balances for follow-up.
- Collaborate with team members to improve administrative processes and help resolve workflow challenges as they arise.
- Prepare materials and documentation for client meetings, submissions, and internal team needs.
- Provide general administrative assistance across the office and contribute to additional projects or tasks as required.
Qualifications
- Post-secondary education in business administration, accounting, office administration, or a related field.
- Previous experience in an administrative, coordination, or office support role, preferably within a professional services environment.
- Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and changing workloads simultaneously.
- Strong attention to detail and commitment to producing accurate, high-quality work.
- Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues at all levels.
- Demonstrated ability to take initiative, work independently, and follow tasks through to completion with minimal supervision.
- Resourceful problem-solver who can anticipate needs, identify issues, and contribute to practical solutions.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Experience working with document management, workflow, CRM, or practice management systems is considered an asset; the ability to learn new software quickly is essential.
- Collaborative team player who is willing to support a variety of administrative and operational functions as needed.
- Comfortable working in a fast-paced environment where priorities may shift and deadlines are often time-sensitive.
- Flexibility to work additional hours during peak periods when business demands require it.
Compensation & Benefits
- Annual salary ranges from $45,000 – $65,000; depending on experience.
- 3 weeks vacation and additional time off during December holidays.
- Competitive benefits.
- Summer Friday program.
- Professional development.
- On site parking.
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Title: Administrative Assistant
Company: Impact Recruitment
Location: Coquitlam, Canada
Category:
