Overview
Admin Support Jobs in Waterford, MI at IFL GROUP
Admin Support – Aircraft Maintenance
Position Overview
We are seeking a detail‑oriented and highly organized Admin Support Specialist to assist our Aircraft Maintenance Department. This role supports day‑to‑day maintenance operations by managing documentation, coordinating communication, tracking work orders, and ensuring compliance with company and FAA requirements. You’ll work closely with A&P mechanics, inspectors, leadership, and vendors to keep the maintenance workflow running smoothly.
Key Responsibilities
- Maintenance Documentation — Prepare, organize, and maintain aircraft maintenance records, log entries, work orders, and task cards
- Work Order Tracking — Monitor open discrepancies, scheduled tasks, and completed work to ensure timely processing
- Parts & Vendor Coordination — Assist with ordering parts, tracking shipments, and communicating with vendors
- Compliance Support — Ensure documentation meets FAA and company standards; assist with audits and record reviews
- Scheduling Assistance — Help coordinate maintenance events, inspections, and technician schedules
- Communication Management — Serve as a point of contact between maintenance, operations, and other departments
- Data Entry & Reporting — Update maintenance tracking systems (Corridor & FOS) and generate reports as needed
- General Administrative Support — Filing, scanning, organizing records, preparing memos, and supporting leadership with administrative tasks
Qualifications
- Previous administrative experience required; aviation or technical environment preferred
- Strong attention to detail and accuracy
- Ability to work in a fast‑paced, deadline‑driven environment
- Excellent communication and organizational skills
- Proficiency with Microsoft Office and ability to learn maintenance tracking systems
- Familiarity with FAA maintenance documentation (preferred but not required)
Work Environment
- On‑site role supporting an active aircraft maintenance department
- Fast‑paced environment with shifting priorities
- Collaboration with mechanics, inspectors, operations, and leadership
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Microsoft Excel: 1 year (Preferred)
- Data Entry: 1 year (Preferred)
- Microsoft Word: 1 year (Preferred)
Work Location: In person
Title: Admin Support
Company: IFL GROUP
Location: Waterford, MI
