Overview
Virtual Assistant (Notion) Jobs in City of Cape Town, Western Cape, South Africa at Guidewell
Title: Virtual Assistant (Notion)
Company: Guidewell
Location: City of Cape Town, Western Cape, South Africa
Administrative Support (Notion)
About Us
Guidewell is a recruitment partner connecting top technical talent with innovative companies in The Netherlands. We focus on quality, a personal approach, and building long-term relationships with both clients and candidates.
Role Overview
This is a broad administrative role combining Notion/system management, recruiter support, and content-related tasks. You will play a key role in keeping our operations structured, supporting the recruitment team, and ensuring consistent communication across our channels.
Key Responsibilities
Notion & Systems Management (Core Focus)
- Set up, structure, and optimize our Notion workspace.
- Build and maintain dashboards, databases, templates, and workflows.
- Keep internal systems organized, up to date, and easy to use.
- Translate business processes into clear, organized systems within Notion.
- Continuously improve workflows and suggest efficiency enhancements.
Administrative & Recruitment Support
- Maintain and update internal systems (including CRM and databases).
- Support recruiters with administrative tasks such as job postings and data entry.
- Organize documentation, processes, and internal knowledge bases.
- Prepare basic reports and ensure data accuracy across systems.
- Help streamline day-to-day operations through structured support.
Content Creation & Social Media
- Create and schedule content for LinkedIn and other platforms.
- Support maintaining a consistent brand voice.
- Assist with improving visibility and engagement.
About You
- Proven experience with Notion is required (this is essential).
- Experience in administrative roles, ideally supporting recruitment teams.
- Comfortable combining structured admin work with content-related tasks.
- Highly organized, detail-oriented, and proactive.
- Ecxperience with tools like Notion, Slack, Google Workspace, or Recruiterflow, Motion, Canva
- Strong communication skills in English (written and spoken).
- Tech-savvy and comfortable working with digital tools.
- Available full-time (40 hours/week) aligned with CET hours.
- Experience with remotework is mandatory.
- Reliable internet connection.
- You must be based in Cape Town. Applications from outside Cape Town will not be considered.
Nice to Have
- Experience in recruitment or working with CRM systems.
What We Offer
- A fully remote role within a growing international team.
- A key position where you shape how the company operates internally.
- Autonomy and ownership over systems and processes.
- Opportunities to grow alongside a scaling recruitment business.
