Virtual Administrative Coordinator

FULL TIME OR PART TIME

REMOTE

WEEKENDS AS NEEDED

ACH Foam Technologies is seeking a highly organized and proactive Administrative Coordinator to play a pivotal role in supporting our daily operations. This position is essential in ensuring smooth communication, efficient workflow, and effective coordination across departments. If you thrive in a dynamic environment and enjoy facilitating team success through your organizational skills, this opportunity is for you.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for management and teams.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
• Coordinate travel arrangements, expense reports, and other administrative tasks as needed.
• Assist with onboarding new employees and support HR-related documentation.
• Serve as a liaison between departments, vendors, and clients to facilitate smooth communication.
• Monitor office supplies inventory and place orders to maintain adequate stock levels.
• Support special projects and company events as assigned.

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent work experience in administration.
• Minimum 2 years of experience in an administrative or coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with office management systems and procedures is a plus.