Senior Medical Secretary – Cancer Center – Huntington

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Senior Medical Secretary – Cancer Center – Huntington.

In this role, the successful candidate will perform office duties in support of general medical office activities to relieve medical professionals of clerical and administrative details and to maintain an efficient and effective operation.

Job Responsibilities:

Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper
individual, etc.) Screens telephone callers in pleasant and a professional manner; handles call; take messages or
directs caller to appropriate person or area.
Schedules routine appointments and follow ups for visits and procedures that do not require/or have already been
pre-authorized. Prepares the daily schedule.
Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from
patients and/or their representatives. Obtains insurance information (ID card, member/group #s, etc.), verifies
insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits,
asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient
related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives,
physician offices, etc to gather missing data and materials in order to complete the intake process, or refers to more
senior level staff.
Scan all necessary documents (insurance cards, lab requisitions, etc) into the intake system.
Monitors intake work queue for timely intake completion.
Refers patients who have a question regarding insurance coverage or are in need of counsel on financial matters
based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions
regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all
issues/questions/concerns relating to financial matters) to the Business Office Associate.
Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff.
Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according
to instructions. Writes materials clearly and legibly.
Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level
staff. Maintains confidentiality on matters to which they are privileged.
Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their
retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms
for area section. Distributes materials according to content of communications and departmental procedures. Logs
in materials with respect to time and data when applicable. Processes incoming and outgoing documents.
Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination
based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with
departmental procedures.
Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of
supplies.

Prepares simple, routine memoranda letters, labels, routine manuscripts, correspondence and other documents as
needed. Reviews work for accuracy and completeness. May maintain routine calendar, assist in basic preparing for
conferences and the related duties.
Maintains workload statistics and other data for departmental records. Records statistics in established time
intervals designated by supervisor. Follows instructions given by supervisor and prepares information neatly.
Primarily responsible for taking patient phone calls and scheduling over the phone. Greets and screens telephone
calls in a pleasant and professional manner. Schedules appointments for visits, procedures and follow-ups. Collects
patient demographic related data, electronically verifies insurance eligibility, coordinates pre-authorizations as
appropriate, takes medical history, and assigns appointment to Physician based on procedure and insurance
coverage.
Post patient-appointment, coordinates inter-departmental scheduling for specialist visits, scans and procedures in
accordance with insurance coverage, in compliance with physician directives. Collaborates with other areas of the
Medical Center as well as Insurance providers to obtain pre-authorizations/certifications for treatments and
diagnostic procedures, and ensures patient is eligible at the time of their appointment.
Responsible for Pre-Authorizations and Certifications of surgical procedures. Ensures that appropriate procedure
and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if
appropriate, to ensure accuracy and completeness of information.
Responsible for scheduling appointments for surgery and infusion procedures
May delegate and oversee the work to less senior staff. Reviews work of less senior staff
Assists with the completion of special projects, reports and activities. Ensures requested and related information is
accurate and complete. Brings any problems or questions to supervisor’s attention. Submits data to supervisor neat
and well-written.
Maintains physician patient schedule, patient procedure schedules, appointment calendar and Operating Room
Schedule
Performs other related duties as needed by providers and supervisors.

Minimum Qualifications:
To qualify you must have a HSD and three years medical clerical experience. Must include prior physician practice experience (preferably in an orthopedic or sports medicine setting). Knowledge of medical terminology and word processing, database and spreadsheets required. Excellent organizational, communications and interpersonal skills required.

Preferred Qualifications:
Preferred Qualifications:Experience with Excel, PowerPoint, MS Access, MS Outlook and Wordperfect.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,473.44 – $65,541.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here