Overview
Senior Executive Assistant Jobs in Norwood, MA at The CCS Companies
Company Overview
The CCS Companies is a leading provider of Business Process Outsourcing (BPO) solutions, specializing in credit collection, customer contact services, and healthcare revenue cycle management. We are committed to delivering professional, customer-centric approaches that support a diverse range of industries nationwide.
We are seeking a dynamic and highly organized Senior Executive Assistant to join our team. The Senior Executive Assistant is responsible for providing high-level administrative and operational support to the executive team and manage company administrative requirements, projects and initiatives. This role ensures seamless execution of administrative, compliance, and executive functions while maintaining confidentiality and supporting business priorities.
- Manages Request for Proposals (RFPs), audits, and security questionnaires by drafting responses and compiling relevant documentation for executive management review.
- Oversees executive administrative operations and workflow.
- Processes all state licenses, bonds, certificates, and permits per state requirements.
- Oversees the contract management process, including drafting and maintaining databases, such as Contract Manager.
- Manages insurance renewals and compliance.
- Responsible for sports and event tickets, including internal distribution.
- Maintains organizational charts and executive documentation.
- Administers executive tools (Zoom, WebEx, LockLizard).
- Manages corporate credit cards and business cards.
- Supports client presentations and reporting.
- Oversees memberships, audits, and charitable initiatives.
- Provides notary services and executive support.
- Manages suggestion box inquires and provides feedback.
- Acts as the facilitator between SSAE 18 auditors and internal CCS staff for audit documentation.
- Reviews and approves company-wide requests for office supplies.
- Coordinates executive travel arrangements.
- Familiarity with procurement functions, including purchase order processing and purchasing workflows, is a plus.
- Supports the President and executive management team.
- Ability to handle highly confidential and sensitive information with the utmost discretion and maintains the highest level of professionalism at all times.
- Ability to maintain consistent and regular attendance in accordance with an established schedule.
- Ability to work onsite/in-office in accordance with CCS and department policies and procedures.
QUALIFICATIONS:
- Minimum of 8 years’ experience in executive level support.
- Ability to manage and prioritize multiple projects.
- Ability to communicate effectively and professionally with internal/external contacts.
- Highly organized and reliable.
- Ability to work effectively with executives and be discreet.
- Proficiency in MS Suite: Outlook, Word, Excel, PowerPoint, Access, and Visio as well as Adobe Writer.
- Coachable: Receptive to feedback, willing to learn, responsive to change, and embraces continuous improvement.
EDUCATION REQUIREMENTS:
- Bachelor’s degree preferred, High School diploma required.
Why Work for CCS:
- Generous Paid Time Off Package of 3 weeks to start, PLUS you will receive an extra 1 week after 2 years for a total of 4 weeks PTO!
- No wait period on benefits for all new hires! You will be eligible on your first day! Blue Cross/Blue Shield Health and Dental Package, Vision and FSA options.
- Recognized in 2024 & 2025 by HR.com for Best Coaching and Mentoring Program!
- Excellent Employee Referral program – make an extra $1500 referring great people!
- Competitive Wage and Recognition Programs, 401k with employer contributions, paid training, tuition reimbursement and so much more!
The CCS Companies are an equal opportunity employer. Diversity and Veteran candidates strongly urged to apply!
Pay: $95,000.00 – $110,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- How many years of experience do you have managing an RFP process?
- How many years of experience do you have managing and maintaining licensing for employees or company?
Education:
- High school or equivalent (Required)
Ability to Commute:
- Norwood, MA 02062 (Required)
Work Location: In person
Title: Senior Executive Assistant
Company: The CCS Companies
Location: Norwood, MA
