Overview
Senior Executive Assistant – Department of War Jobs in Chantilly at QinetiQ
Company Overview:
Why Join QinetiQ US?
Accessibility/Accommodation:
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position Overview:
QinetiQ US is seeking a well-qualified and seasoned Senior Executive Administrator to provide support to a Department of War client located in Chantilly VA. The Candidate will be responsible for the day-to-day oversight and calendar management of multiple senior level Government leaders and their supporting Directors.
Responsibilities:
- Successful candidates should be familiar with DoW policy and regulations on executive calendar management and applicable DoD policies and regulations
- Be the sole Point of Contact and main POC conducting day-to-day calendar management of multiple SES and senior government officials
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These program support personnel shall perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures (e.g., Pentagon level interface, setting up and completing
travel documents for the Government staff). - Be familiar with software packages including, but not limited to, Microsoft Office Suite (MS) (i.e. Word, Excel, PowerPoint, Outlook Calendar, Project, Internet Explorer, and Access), and Adobe Acrobat Reader (Adobe). It is preferred program support personnel be familiar with Defense Travel System (DTS).
- Responsible for tracking and coordinating all taskers/drills/exercises within the office to ensure no deadlines are missed.
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Responsible for arranging travel for Government personnel in the DTS, including preparing authorizations and vouchers (local and non-local). Invitational orders may also be
required, as well as international travel. - Responsible for managing office leadership calendars, organizing office level meetings, coordinating website updates, facilitating transmission of clearances.
- Facilitate external meetings, working groups, and technical and operational challenge interchange meetings. Duties include agenda production. These meetings must be in accordance with the current DoD Conference Guidance.
- Assist with classified communications such as arrangement and logistics involved with classified video conferences and teleconferences.
- Responsible to take on administrative tasking as required
- Responsible for routing administrative front office functions such as but not limited to:
- Managing calendars, escorting visitors, facilitating clearances and building passes,coordinating ans scheduling conference rooms, VTC’s and secure phone calls, ordering office supplies, organizing farewell photos/events, ordering business cards, drafting internal/external correspondence.
- Special projects as desired
Required Qualifications:
- 15 years of administrative support experience
- Prior Department of War experience supporting SES and General Officers
- Prior experience with DTS
- Active TS/SCI Clearance
Preferred Qualifications:
- Bachelor’s Degree
- Former military and/or Navy Yeoman experience
Company EEO Statement:
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (540) 658-2720 Opt. 1 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
Title: Senior Executive Assistant – Department of War
Company: QinetiQ
Location: Chantilly
