Overview
Senior Administrative Specialist Jobs in Lawrence, USA at Kansas Department of Health and Environment
Senior Administrative Specialist (K0240240) – The incumbent will assign, delegate, and monitor the work of administrative assistants and receptionists to ensure efficient front‑desk operations. They will assist with database creation, data entry, and management to support eligibility operations, retrieve data, create and analyze basic reports, and serve as the main point of contact for escalated front‑desk customer inquiries. In addition, the incumbent will oversee the stock of office supplies, equipment, and forms, order and purchase supplies and equipment, handle office inventory, and evaluate and recommend improvements to administrative procedures.
Job posting closes April 27, 2026. Required documents must be uploaded by this date.
Responsibilities
- Assign, delegate, and monitor work of administrative assistants and receptionists to ensure efficient front‑desk operations.
- Assist with database creation, data entry, and management to support eligibility operations.
- Retrieve data, create, and analyze basic reports.
- Serve as main point of contact for escalated front‑desk customer inquiries.
- Oversee stock of office supplies, equipment, and forms; order and purchase supplies and equipment.
- Evaluate and recommend improvements to administrative procedures.
Qualifications
- Education:
- Licensing & Certification:
- Valid Driver’s License – required for operating a state vehicle, private vehicle, or rental vehicle for state benefit.
- Minimum Qualifications:
- Three years of experience in general office, clerical, and administrative support work (education may be substituted as determined relevant by the agency).
- Preferred Qualifications:
- Four years of direct experience in any area of study.
- Proficiency with Word, Excel, PowerPoint, and Access.
- Proofreading, editing, and strong attention to detail.
- Ability to proofread and edit under tight deadlines.
- Experience performing administrative support work for an executive or senior leadership position.
- Ability to understand and follow instructions.
- Ability to quickly adapt and prioritize tasks/information.
- Experience providing phone and face‑to‑face customer support.
- Experience creating and managing databases and/or developing internal processes.
Benefits
- Comprehensive medical, mental, dental, vision, and additional coverage.
- Work‑life balance programs: parental leave, military leave, jury leave, funeral leave.
- Paid state holidays (designated by the Governor annually).
- Employee discounts with the STAR program.
- Retirement and deferred compensation programs.
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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Title: Senior Administrative Specialist
Company: Kansas Department of Health and Environment
Location: Lawrence, USA
Category:
