Overview
Secretary / Office & Shop Assistant Jobs in Oceanside at Veneer One, Inc.
Secretary / Office & Shop Assistant
About Us
Veneer One Inc. is a leader in custom architectural veneer panels and wood products. We’re a small, dedicated team that values precision, craftsmanship, and professionalism. We are seeking a detail-oriented and reliable Secretary / Office & Shop Assistant to support the company.
Responsibilities
- Office Support & Organization
- Maintain Extremely organized and accurate records, files, and documentation.
- Process, file, and clear out completed orders.
- Inventory Data entry of items received as well as materials used daily.
- Write and process purchase orders when needed.
- Track revised orders and update files accordingly.
Shop & Vendor Coordination
- Receive, check in, and document incoming materials and delivery tickets.
- Track vendor orders, follow up on missing information, and maintain communication.
- Assist shop staff by retrieving information for them and processing paperwork.
General Administrative Duties
- Manage employee timesheets and order tracking in Quickbooks & Access.
- Answer phones, greet visitors, and manage the front door.
- Perform light office upkeep (minor cleaning, organization, take out office garbage).
Requirements
- Punctual and dependable; able to consistently arrive on time.
- Extremely organized with strong attention to detail.
- Business casual / professional appearance daily.
- Good handwriting and clear documentation skills.
- Strong communication skills for working with vendors and shop staff.
- Provide clerical support as needed, including calendar management and scheduling appointments.
- Must be generally tech savvy and able to learn the following computer skills; Microsoft Access, Microsoft Office & Quickbooks (training provided).
- Assist office and shop staff as needed with any clerical tasks.
We are certainly willing to train the right person in any case, however please send a few short sentences with any experience you believe is relevant.
We have a strong preference for Bilingual Spanish & English for this role.
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
- Health insurance
Application Question(s):
- Do you have any relevant industry experience?
Ability to Commute:
- Oceanside, NY 11572 (Required)
Work Location: In person
Title: Secretary / Office & Shop Assistant
Company: Veneer One, Inc.
Location: Oceanside
