Overview
School Office Administrator Jobs in Eugene at O’Hara Catholic School
Job Posting for Office Administrator
O’Hara Catholic School – Eugene, Oregon
O’Hara Catholic School is seeking a faith-filled, compassionate, and highly organized individual to serve as our Office Administrator. As the first point of contact for students, families, staff, and visitors, this person plays a vital role in creating a welcoming environment while supporting the daily operations of our school. This position is ideal for someone who thrives in a fast-paced environment, is adaptable to changing priorities, and is committed to serving others with kindness, professionalism, and integrity.
The ideal candidate is approachable, flexible, and dependable, with a strong work ethic and excellent communication skills. They are able to manage multiple responsibilities simultaneously, maintain confidentiality, solve problems with confidence, and build positive relationships with students, families, faculty, and parish members. Most importantly, they embrace and actively support the mission and values of Catholic education, recognizing that every interaction is an opportunity to reflect Christ’s love.
Essential Responsibilities
- Serve as the primary receptionist, welcoming students, families, visitors, and community members with warmth and professionalism.
- Answer and direct phone calls, emails, and other communications in a courteous and timely manner.
- Manage the front office and maintain a safe, organized, and efficient environment.
- Special attention placed on student and building safety; oversees all access control.
- Assist the principal, faculty, and staff with administrative and clerical support.
- Maintain accurate student records while ensuring confidentiality.
- Coordinate attendance, student check-in/check-out procedures, and communication with families.
- Process correspondence, forms, reports, and other school documents.
- Assist with scheduling meetings, school events, and facility use.
- Manage office supplies and coordinate vendor orders as needed.
- Support enrollment, registration, and other school office functions.
- Collaborate with school leadership to ensure the smooth day-to-day operation of the school.
- Perform other duties as assigned by the principal.
Qualifications
- Commitment to the mission, values, and teachings of the Catholic Church and the mission of O’Hara Catholic School.
- High school diploma required; associate’s or bachelor’s degree preferred.
- Previous administrative or office experience preferred, particularly in a school or nonprofit setting.
- Exceptional organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple tasks and adapt quickly in a fast-paced environment.
- Proficiency with Microsoft Office, Google Workspace, and other office technology.
- Ability to maintain confidentiality and exercise sound judgment.
- Positive attitude, initiative, and willingness to work collaboratively as part of a team.
Desired Characteristics
- Faith-filled and committed to Catholic education.
- Compassionate, kind, and approachable.
- Flexible and adaptable to changing priorities.
- Strong work ethic with exceptional attention to detail.
- Calm under pressure and an effective problem solver.
- Dependable, trustworthy, and professional.
- Welcoming presence who enjoys serving children, families, and colleagues.
- Self-motivated with a desire to continually improve and support the school community.
At O’Hara Catholic School, we believe every member of our staff contributes to the formation of our students academically, spiritually, and personally. If you are passionate about serving others, thrive in a dynamic environment, and are excited to be part of a faith-filled community dedicated to excellence, we encourage you to apply.
Position Details
- Desired Start Date: August 10, 2026
- Full-Time | 12-Month | Salaried | Benefits Eligible
- Salary: $45,000-$55,000 annually, based on experience and education
- Hours: Monday – Friday, 7:30am-4:00pm
Benefits Include
- Health, Dental & Vision Insurance
- 403(b) Tax-Sheltered Annuity Retirement Plan with Employer Contributions
- Paid Sick Leave and Vacation Accrual
- A collaborative, faith-filled work environment dedicated to serving students and families
How to Apply
To be considered, please submit the following to Principal by July 20, 2026:
- Resume
- Completed Official
- Two letters of recommendation (one must be from a recent supervisor)
Pay: $45,000.00 – $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: School Office Administrator
Company: O’Hara Catholic School
Location: Eugene
