Overview
Receptionist / Office Coordinator Jobs in Dublin, County Dublin, Ireland at RECRUITERS
Title: Receptionist / Office Coordinator
Company: RECRUITERS
Location: Dublin, County Dublin, Ireland
Receptionist / Office Coordinator (Dublin)
A global organisation operating across multiple international markets is seeking a proactive and highly organised Receptionist / Office Coordinator to manage the front-of-house function at its Dublin office. This role is a key touchpoint for visitors, employees, and stakeholders, ensuring a professional and efficient office environment.
Key Responsibilities
Reception & Front-of-House
- Manage the day-to-day operations of a busy reception desk
- Welcome and sign in visitors, liaising with internal hosts
- Handle incoming calls and direct them appropriately
- Monitor shared inboxes and respond to queries efficiently
- Maintain a professional, tidy, and presentable reception area
- Manage visitor access, badges, and security procedures
Administrative & Executive Support
- Provide administrative support to senior leadership
- Assist with calendar management, meeting coordination, and travel arrangements
- Coordinate meeting room bookings and onsite logistics
- Support internal teams with ad hoc administrative tasks
Facilities & Office Coordination
- Act as a key contact for courier bookings and deliveries
- Manage incoming post and coordinate distribution
- Support facilities operations and ongoing projects
- Liaise with internal teams regarding meetings, events, and visitors
- Arrange taxis and support general office logistics
Health & Safety
- Act as Fire Warden and First Aider (training provided)
- Support Health & Safety processes and documentation
- Assist in organising H&S meetings and maintaining compliance records
Additional Duties
- Provide support for board meetings and senior stakeholder visits
- Coordinate parking, access, and onsite arrangements
- Assist with invoice processing and general office administration
- Provide cover for team members when required
Requirements
- Previous experience in a receptionist or office coordination role
- Strong interpersonal and communication skills
- Ability to build relationships with internal and external stakeholders
- Highly organised with excellent attention to detail
- Strong multitasking and time management abilities
- Proactive, self-motivated, and able to work independently
- Professional, discreet, and customer-service focused
- Comfortable working in a fast-paced, people-focused environment
- Proficiency in Microsoft Office (Word, Excel, Outlook).
Benefits
- Competitive salary + bonus
- Pension scheme
- Subsidised canteen
- Free food Fridays
If you would like to know more about this role, you can reach me at [email protected]
You can also apply using the “Apply Now” button below.
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