Overview
Office Admin Assistant and Scheduler Jobs in Honolulu, HI at PV Tech
Job Overview
We are seeking a dynamic and highly organized Office Admin Assistant and Scheduler to join our team! This vital role combines administrative excellence with efficient scheduling to keep our office running smoothly and ensure seamless communication across departments. The ideal candidate will be proactive, detail-oriented, and possess a passion for providing exceptional support in a fast-paced environment. If you thrive on multitasking, excel at managing calendars, and enjoy creating a welcoming office atmosphere, this opportunity is perfect for you! All positions are paid, including internships, and offer a chance to grow your administrative skills in a vibrant setting.
Duties
- Coordinate crew scheduling with our clients
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Maintain organized filing systems—both digital and paper—to ensure quick access to important documents
- Schedule appointments, meetings, and events using calendar management tools, ensuring optimal time utilization
- Handle data entry tasks with precision using Microsoft Office, Google Workspace, and other office software
- Support office management tasks such as supply ordering, mail distribution, and maintaining office equipment
- Provide excellent customer support by addressing inquiries efficiently and maintaining positive communication
- Proofread documents for accuracy and clarity before distribution or submission
- Assist with clerical duties including photocopying, faxing, and filing to keep the office organized
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Bilingual abilities are highly valued to assist diverse clients and team members
- Experience with multi-line phone systems and professional phone etiquette is essential
- Knowledge of QuickBooks for bookkeeping tasks is preferred but not mandatory; training available for the right candidate
- Demonstrated office management experience with strong clerical skills including filing, data entry, proofreading, and calendar management
- Exceptional time management skills to handle multiple responsibilities efficiently
- Personal assistant experience or previous administrative roles that showcase reliability and professionalism
Join us in creating a welcoming office environment where efficiency meets excellence! This role offers an exciting opportunity to develop your administrative expertise while supporting our team’s success.
Pay: $23.00 – $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Office Admin Assistant and Scheduler
Company: PV Tech
Location: Honolulu, HI
