Overview
Receptionist, Administrative/Clerical Jobs in Ottawa, Canada at Thales Group
## Receptionist Apply remote type:
On-Site locations:
Ottawa time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
July 7, 2026 (3 days left to apply) job requisition :
R0331461
Location:
Ottawa, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.
For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean’s, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.
** Receptionist
* * Ottawa, ON
– Onsite
** Regulatory Compliance Requirements
*** Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
* Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
* Required to obtain and maintain a Security Clearance at the NATO Secret Level.
** Position Summary
** We have a current vacancy for a
** Receptionist
* * who will be responsible for providing a range of administrative services for events taking place in a large collaboration space. Services to be provided include, but are not limited to, catering, boardroom scheduling and visitor management. The Receptionist will be interfacing with various levels across the organization and external customers, requiring excellent communication skills.
The Receptionist will also provide reception coverage, greet visitors and configure / distribute security badges. Positioned at Front of House, the Receptionist shall ensure that all employees and visitors enter the building in accordance with Security Requirements.
** Key Areas of Responsibility
*** Greet visitors, ensure they present valid photo identification, sign the Visitor’s Log, distribute appropriate security badge, and announce to relevant HOST individual or department;
* Coordinate, track, validate and monitor visitors access through Visit Management System;
* Distribution of incoming mail;
* Follow company policies and processes and maintain all aspects of electronic filing systems including logging, retention, and disposal;
* Work with both internal and external tools such as JIRA and SharePoint, to manage activities;
* Work closely with Security Team to ensure the highest standard of
* Security compliance
* is met;
* Support with on-site event/meeting/training/team building by booking meeting spaces, coordinating catering orders, facilitating payment and tracking details;
* Manage competing priorities while supporting several initiatives.
** Minimum Qualifications
*** Prior customer service experience and/ or experience in a similar role
* Strong organizational skills and ability to balance multiple priorities
* Attention to detail
* An interest in working in a fast-paced environment with an opportunity for growth
* Ability to work independently
* Strong communication and interpersonal skills
** Preferred Qualifications
*** Bilingual English and French If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!
** Special
Position Requirements
*
* Schedule:
8AM-5PM Monday through Friday.
The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between
** Total Target Cash (TTC) $40,000 – $45,000 CAD Annual.
** This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many.…
Title: Receptionist, Administrative/Clerical
Company: Thales Group
Location: Ottawa, Canada
Category:
