Overview
Real Estate Transaction Coordinator Jobs in Leesburg at Carolyn Young Team
Job Summary
We are a high-performing real estate team of approximately 50 agents serving Northern Virginia, Maryland, and West Virginia. We are seeking a highly organized and detail-oriented Transaction Coordinator to manage residential transactions from contract to close while providing exceptional service to our clients and agents.
The ideal candidate thrives in a fast-paced, high-volume environment, can manage multiple transactions simultaneously, and is committed to ensuring deadlines are met, files remain compliant, and every transaction progresses smoothly.
Schedule:
- Monday–Friday, 8:30 AM–5:00 PM
- Occasional weekend spot-checks for urgent transaction matters
Responsibilities
- Manage all aspects of residential real estate transactions from ratified contract through settlement.
- Review contracts and paperwork for completeness, accuracy, and required signatures.
- Track and ensure all contractual deadlines, contingencies, and milestones are met.
- Communicate regularly with clients, agents, lenders, title companies, inspectors, and vendors.
- Coordinate inspections, appraisals, repairs, HOA/condo documents, and settlement logistics.
- Monitor loan, title, and appraisal progress to help ensure on-time closings.
- Maintain accurate, compliant transaction files and upload documents to required systems.
- Provide transaction updates to agents and clients throughout the process.
- Proactively identify and help resolve issues that could delay settlement.
- Schedule and coordinate final walkthroughs and closing appointments.
- Deliver exceptional customer service and create a smooth, professional experience for all parties involved.
- Manage multiple transactions simultaneously while maintaining a high level of accuracy and attention to detail.
Qualifications
- Exceptional attention to detail.
- Strong organization and time management.
- Knowledge of real estate contracts and transaction processes.
- Excellent written and verbal communication.
- Ability to manage multiple transactions simultaneously.
- Problem-solving and critical-thinking skills.
- Proficiency with CRM, transaction management software, and electronic signature platforms.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), data entry, and office management software.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Ability to handle confidential information discreetly while maintaining high accuracy in proofreading and documentation tasks.
- Experience with calendar management, typing accuracy, and time management tools to meet deadlines consistently. Join us as a Real Estate Transaction Coordinator where your energy fuels our success! Bring your organizational prowess, customer service excellence, and passion for real estate to create a positive impact every day — helping clients achieve their dreams while advancing your career in a lively professional environment!
- Software Skills (Preferred)
Experience with the following real estate software and platforms is highly preferred:
- Follow Up Boss (CRM)
- ZipForms
- SkySlope
- DocuSign
- Gmail and Google Workspace
- SISU
- BoldTrail
- Bright MLS
- Sierra Interactive
- Microsoft Office Suite (Word, Excel, Outlook)
- Adobe Acrobat/PDF Management
- Electronic file management systems
Pay: $35,000.00 – $45,000.00 per year
Work Location: Remote
Title: Real Estate Transaction Coordinator
Company: Carolyn Young Team
Location: Leesburg
