Overview
Real Estate/Property Management Executive Assistant/Entry-Level Leasing Jobs in Monroeville, PA at Confidential
Job Summary
We are seeking a dynamic and highly organized Real Estate/Property Management Executive Assistant to join our team. This vital role provides comprehensive administrative support to our real estate and property management executives, ensuring smooth daily operations and efficient project execution. The ideal candidate is proactive, detail-oriented, and excels at multitasking in a fast-paced environment. Your expertise in office management, project coordination, and client relations will help drive our property initiatives forward with energy and precision. This paid position offers an exciting opportunity to be at the heart of a thriving real estate organization, supporting key functions that contribute to our success.
Duties
- Manage calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and property showings with precision.
- Coordinate multiple projects simultaneously, including property inspections, leasing activities, and maintenance schedules, ensuring deadlines are met.
- Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and maintaining accurate filing systems.
- Handle high-volume phone calls with professionalism using multi-line phone systems and uphold excellent phone etiquette when communicating with clients, vendors, and team members.
- Oversee office operations including bookkeeping, data entry, filing, and managing office supplies to maintain an organized workspace.
- Assist with event planning for open houses, client appreciation events, or team meetings to foster positive relationships within the community.
- Support personal assistant duties such as managing travel arrangements and personal appointments for executives as needed.
- Utilize office software such as Microsoft Office Suite (Word, Excel) and Google Workspace to produce professional documents and presentations.
- Conduct transcription of meetings or interviews and proofread all correspondence for accuracy before distribution.
- Maintain detailed records of property transactions, lease agreements via DocuSign or similar platforms, and ensure compliance with company policies.
Skills
- Proven experience in executive administrative support within real estate or property management environments.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy setting.
- Excellent communication skills demonstrating professionalism in person, on the phone, and via email.
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and data entry systems.
- Familiarity with QuickBooks for bookkeeping and basic financial recordkeeping.
- Experience coordinating events such as open houses or client meetings is highly desirable.
- Ability to manage multiple projects simultaneously while maintaining attention to detail.
- Knowledge of office management procedures including filing systems and front desk responsibilities.
- Technical aptitude in using multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign. This role is perfect for motivated professionals eager to contribute their organizational talents to a vibrant real estate team!
Pay: From $20.00 per hour
Work Location: In person
Title: Real Estate/Property Management Executive Assistant/Entry-Level Leasing
Company: Confidential
Location: Monroeville, PA
