PT Clerk Financial Aid

This position will provide administrative support for the Director of Financial Aid and the Financial Aid office. This position will interact with students and the general public by providing information and directions as needed. Duties include ordering office supplies, travel arrangements, and clerical and receptionist duties.

• Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment, inventory, and supplies
• Maintain department fixed assets
• Prepare help desk tickets for the department
• Maintains and monitors budget spreadsheet
• Responsible for all Financial Aid staff travel arrangements (i.e., hotel and travel reservations)
• Responsible for collection of travelers’ receipts to include proper reconciliation with purchasing
• Prepare requisitions for the department
• Maintain departmental calendar
• Prepare payment authorization requisition for outside scholarship return of funds
• Prepare FedEx labels and envelopes for overnight mailings
• Other duties as assigned

Required Qualifications

• High School diploma or equivalent
• Excellent communication and interpersonal skills
• Excellent customer service and strong organizational skills
• Computer literacy to include experience working with Microsoft Office software
• Knowledge of general office equipment, including copier, fax machine, and multi-line telephone

Preferred Qualifications

• Prior clerical and general office experience, preferably at a school district or institution of higher education
• Data entry experience
• Experience working with budgets; strong bookkeeping skills
• Experience with imaging software and indexing documents

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Duties indoors and some outdoors
• Office environment