Overview
Project Assistant – Temp Jobs in Irvine, California, USA at Heat Transfer Solutions
Position: Project Assistant – Temp-To-Hire
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Description
Mesa Energy Systems, a wholly owned subsidiary of EMCOR Group, Inc., is a HVAC mechanical services company providing integrated solutions for preventative maintenance, repairs, and system upgrades to meet customer expectations.
Job Details
Job Title: Project Assistant
Principal
Duties
and Responsibilities
Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team.
Coordinate “kick off” meetings with Sales & Implementation teams.
Take meeting minutes for design-build projects.
Manage all project billing, including Schedule of Values and progress billing.
Distribute and update plans & CD’s to teams as directed.
Follow up with non-responsive design team members.
Generate status updates on active projects.
Manage vendor and subcontractor cost invoicing, ensuring costs are posted to the internal system.
Create subcontracts as required.
Perform clerical duties like file setup, document reproduction, and organization.
Generate purchase orders and assist with vendor price matching.
Create O&M (Close-out) documents per customer requirements.
Assist in generating change orders and deductive change orders.
Support Retrofit Manager with warehouse management processes.
Job Specifications
Experience taking detailed meeting minutes.
Minimum two years’ experience in back-office support.
Effective communication skills and teamwork ability.
Detail-oriented with strong organizational skills.
Scheduling and planning experience.
Proficiency with Microsoft Office and Adobe Acrobat.
We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), and more. EMCOR is an Equal Opportunity Employer/Veterans/Disabled.
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Title: Project Assistant – Temp
Company: Heat Transfer Solutions
Location: Irvine, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
