Planning Clerk

Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

This is a journey-level position utilizing a balanced amount of independence, judgement, and discretion. This classification is responsible for providing clerical, administrative, and customer service support for public boards and commissions, including but not limited to, the City Planning Commission, Commission of Architectural Review, Board of Zoning Appeals, History and Culture Commission, Urban Design Committee, and Public Art Commission.

Supervision Exercised/Received:

• 
  Exercised: typically does not supervise other employees
• 
  Received: typically reports to a Deputy Director, Senior Manager, or Program and Operations Manager
• 
  Note: other reporting relationships may apply

Duties include but are not limited to

Duties may include but are not limited to:

• Preparing documents for meetings and workshops
• Providing administrative and technical support at meetings and workshops
• Taking minutes, transcribing notes, and using audiovisual devices to record meetings
• Assisting with the management, retention, and responses to inquiries of public records
• Preparing, filing, and retrieving documents (both in paper and electronic format)
• Providing customer service (telephone, e-mail, and in-person correspondence and routing)
• Creating publications, presentations, and content for websites and public distribution

Note:

• Class description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. The employee may perform other duties of a similar nature or level subject to the needs of the department.

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:
These are a representative sample; position assignments may vary

Knowledge (some combination of the following):

• City rules, legal codes, board and commission functions, and parliamentary processes
• Common office software, such as Microsoft Office Suite (Outlook, Word, PowerPoint)
• Standard office equipment, including computers, telephones, copiers, fax machines, scanners, presentation easels, and audiovisual devices
• English language and grammar
• Basic knowledge of state and local land use laws and zoning codes
• Basic knowledge of principles, methods, and practices of land use planning and zoning, and how they affect each other

Skills (some combination of the following):

• Document preparation and handling
• Administrative and technical support
• Meeting management
• Public records management
• Customer service
• Content creation including presentations, publications, content for websites and public distribution

Abilities (some combination of the following):

• Be adaptable
• Think critically, utilizing logic and reason to identify solutions
• Effectively communicate with staff and clients

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Two (2) years of advanced administrative assistant experience with experience in taking meeting minutes and transcribing notes
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
• No special certification or license required

PREFERRED QUALIFICATIONS:

• Associate’s degree in a related area
• Four (4) years of advanced administrative assistant experience with experience in taking meeting minutes and transcribing notes
• Experience working for local government in an urban environment

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at [email protected].

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".

The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.