Overview
Personal Executive Assistant Jobs in Vancouver, WA at Pac1 Family Office
Personal Executive Assistant
Project Management | Construction Oversight | Executive Support
Location: Vancouver, WA
Schedule: Monday–Friday, 8:00 AM–4:30 PM In-Office Position – No Remote Option
About the Role:
Pac1 Family Office is seeking a highly capable, detail-oriented, and proactive Personal Executive Assistant to support a busy executive across both personal and business priorities.
This is not a traditional administrative role. The right candidate will bring strong project management skills, operational awareness, and the ability to independently manage complex, multi-phase initiatives. This position requires discretion, sound judgment, and the ability to keep high-level priorities organized and moving forward.
If you thrive in a fast-paced environment, enjoy managing multiple moving parts, and can bring structure and clarity to complex projects, we would love to meet you.
Key Responsibilities:
Executive & Personal Support
- Manage calendars, appointments, and shifting priorities
- Coordinate detailed domestic and international travel, including comprehensive itineraries
- Prepare reports, presentations, correspondence, and executive-ready documents
- Serve as a trusted liaison between the executive and internal and external contacts
- Anticipate needs and proactively problem-solve
Project & Operations Management (Primary Focus)
- Coordinate and track multi-phase personal and business projects from planning through execution
- Manage timelines, budgets, vendor communications, and documentation
- Interface with contractors, consultants, and service providers to ensure accountability and progress
- Maintain organized project dashboards, tracking systems, and decision logs
- Identify potential risks or delays and proactively recommend solutions
- Ensure all moving parts remain aligned and on schedule
Systems & Technology
- Leverage AI tools (ChatGPT, Notion AI, Google Workspace, etc.) to improve research, communication, and productivity
- Build efficient systems and workflows using Google Workspace and Microsoft Office
- Maintain highly organized digital and physical filing systems
What We’re Looking For:
- 3+ years of experience as an Executive or Personal Assistant
- Strong project management experience with the ability to manage complex timelines and budgets
- Experience coordinating vendors, contractors, or professional service providers (construction/remodel experience highly preferred)
- Experience supporting a high-level executive
- Familiarity with budgeting and cost tracking
- Project management certification (PMP or similar) is a plus but not required
- Exceptional organizational skills and attention to detail
- High level of discretion and professionalism
- Strong written and verbal communication skills
- Comfortable learning and utilizing AI and productivity tools
- Ability to operate independently and take ownership of outcomes
What We Offer:
- Competitive salary (commensurate with experience)
- Medical, dental, vision insurance
- Flexible spending accounts
- Simple IRA retirement plan
- Paid time off & holidays
- Monthly fitness/wellness reimbursement
- Complimentary coffee & snack bar
Additional Information
This is a full-time, in-office position based in Vancouver, WA. No remote option is available.
Pac1 Family Office is an equal opportunity employer. Please submit your resume and a brief cover letter outlining your experience and interest in the role.
Job Type: Full-time
Pay: $27.00 – $33.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Travel planning: 2 years (Preferred)
- AI tools: 1 year (Preferred)
- Coordinating Vendors, Contractors, or Professional Services: 2 years (Required)
- Project management: 2 years (Required)
- Executive Assistant: 3 years (Required)
License/Certification:
- Driver’s License (Required)
Ability to Commute:
- Vancouver, WA 98682 (Required)
Work Location: In person
Title: Personal Executive Assistant
Company: Pac1 Family Office
Location: Vancouver, WA
