Overview
Personal Assistant to Music Industry Family Jobs in Lexington, KY at ACLMTE Agency
We are currently seeking an experienced Personal Assistant for a full-time, in-person role based in Lexington, KY. This is a dynamic, hands-on position supporting a busy principal across multiple ventures requiring exceptional organizational skills, a proactive mindset, and the ability to wear many hats with ease.
What Winning In This Role Looks Like
* You show up with a positive attitude and genuinely enjoy being of service
* You are a go-getter with a strong work ethic
* You take pride in follow-through and the successful completion of tasks
* You are trustworthy, discreet, and respectful of private family matters
* You are a natural problem solver who thinks creatively and practically
* You are solution-oriented and calm under pressure
* You are flexible and able to pivot quickly as priorities change
* You work well with a wide variety of people, including family members, farm staff, nonprofit partners, contractors, and retail employees
* You work efficiently and manage your time well
* You have strong attention to detail and are highly organized
* You are a clear, thoughtful, and professional communicator
* You are attentive and able to anticipate needs before being asked
* You know when to take initiative and when to fade into the background
* You are proactive rather than reactive and consistently stay two steps ahead
* You are intuitive, adaptable, and comfortable in dynamic environments
* You can jump into an existing team, adapt to established workflows, and integrate seamlessly
* You are comfortable traveling as needed and adjusting to variable schedules
* You are comfortable around children and family life
* You have a valid driver’s license and reliable transportation
* You are dependable, grounded, and respectful of boundaries
Regular Tasks for This Role
* Supporting the Principal across all operations, including home, farm, nonprofit, and retail needs
* Running errands (groceries, supplies, home goods, farm deliveries, Marketplace purchases, taking out trash of main residence)
* Communicating with and scheduling contractors, subcontractors, equipment repairs, techs, site visits for insurance agents, etc. as needed
* Coordinating and attending meetings with farm leadership, vendors, store employees, home staff (nanny’s, landscaping, home repairs) and nonprofit partners as requested
* Organizing folders and files across multiple Google Drive accounts as requested and instructed
* Organizing receipts and invoices for expense spreadsheets
* Collecting and scanning receipts in for farm business
* Scheduling and hosting conference calls, Zoom, phone calls, etc. for PM or farm employee meetings (occur weekly or bi-weekly)
* Representing the Principal in meetings when they are unavailable, including taking notes and relaying action items
* Booking appointments, managing calendars, sending reminders, coordinating regular check in’s with Owner, and assisting with scheduling
* Scheduling and hosting conference calls, Zoom meetings, and phone calls
* Sourcing, ordering, stocking, and maintaining office supplies, groceries, home goods, furniture, equipment, and materials
* Coordinating private contractors for repairs, construction, carpentry, equipment installation, and site visits
* Assisting with farm and property management tasks as needed
* Filling in for the Principal on tasks they would normally handle, as needed
* Assisting with onboarding & terminating employees, employee reviews and more for farm, home and store.
Skills, Experience & Qualifications
* Previous experience as a family assistant, personal assistant, house manager, or similar role preferred
* Comfortable working with a high level of autonomy and responsibility
* Strong organizational, time-management, and multitasking skills
* Excellent communication and interpersonal skills
* Ability to manage shifting priorities and variable daily schedules
* Comfortable working across home and farm
* Calm, patient, and appropriate around children
* Ability to attend meetings independently and represent the Owner/Project Manager effectively
* Strong problem-solving and critical-thinking abilities
* Physically able to assist with errands, lifting, moving items, and hands-on tasks as needed
* Willingness to work occasional evenings or weekends with notice
Schedule, Location & Logistics
* Primarily Monday-Friday 40 hours a week
* Occasional evenings or weekends as needed
* Daily hours vary by day (some later starts to support evening needs)
* Not a 24/7 role but on call in case of an emergency
* Salary: $75k-$100k annually dependent on experience
* Healthcare: Medical, dental, and vision coverage, 10 days PTO
* Travel-related expenses: Hotels and rental cars covered when required
Pay: $75,000.00 – $100,000.00 per year
Benefits:
- Health insurance
Work Location: In person
Title: Personal Assistant to Music Industry Family
Company: ACLMTE Agency
Location: Lexington, KY
