Overview
Personal Assistant Jobs in St. Charles Twp, IL at Airstream Pressure Washing Inc
Job Summary
Overview: we are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess strong multitasking abilities and keen attention to detail. This role is essential in ensuring smooth operations and effective communication within the office environment. The Personal Assistant will work closely with executives and staff, contributing to the overall efficiency of the organization.
Responsibilities
- Manage daily administrative tasks, including scheduling, organizing lodging, rental cars etc.
- Serve as the first point of contact between the manager and internal/external clients
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Proofread documents for accuracy and clarity before distribution.
- Provide executive administrative support, assisting with project management and coordination.
- Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Utilize QuickBooks for basic billing tasks as needed.
- Prepare documents using Docusign for electronic signatures and approvals.
- Assist with clerical duties such as typing, copying, and scanning documents.
Requirements
- Understands and adheres to confidentiality
- Proven experience in an administrative role or similar position is preferred.
- Strong proficiency in office software applications, including word processing, spreadsheets, and presentation tools.
- Familiarity with QuickBooks, Gmail, Adobe, and Docusign is a plus.
- Excellent proofreading skills with a strong attention to detail.
- ability to manage multiple tasks simultaneously while maintaining high levels of accuracy.
- Ability to work overtime is required
- Strong organizational skills with the ability to prioritize effectively in a fast-paced environment.
- Excellent verbal and written communication skills are essential.
- A professional demeanor with a customer-oriented approach is required.
- High school diploma or equivalent; additional qualifications in office administration are a plus.
Join our team as a Personal Assistant where your contributions will be valued, and your skills will help drive our success!
Requirements
- Proven experience as a Personal Assistant or in an administrative role with strong office management skills.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Strong typing skills along with transcription and proofreading experience for accurate document preparation.
- Familiarity with QuickBooks for bookkeeping tasks and DocuSign for electronic signatures is preferred.
- Exceptional communication skills with professional phone etiquette across multi-line phone systems.
- Ability to handle confidential information discreetly while providing high-level executive support.
Pay: $19.00 – $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Personal Assistant
Company: Airstream Pressure Washing Inc
Location: St. Charles Twp, IL
