Overview
Personal Assistant Jobs in Dobbs Ferry at TO Restaurant Group
Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to a busy executive or team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline workflows. This paid position offers an exciting opportunity to be an integral part of a dynamic organization committed to excellence.
Responsibilities
- Manage and maintain complex calendars using tools such as Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
- Coordinate and organize events, meetings, and travel arrangements, including booking venues, accommodations, transportation, and preparing agendas.
- Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, ensuring prompt responses and follow-up.
- Perform data entry, filing, document proofreading, transcription, and record keeping to ensure accuracy and accessibility of information.
- Oversee office management tasks such as supply inventory, equipment maintenance, filing systems, and front desk duties to create a welcoming environment.
- Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record management.
- Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet organizational goals.
- Use multi-line phone systems with excellent phone etiquette to handle inquiries efficiently while maintaining a positive customer service approach.
Experience
- Proven experience as a Personal Assistant or in an administrative support role within an office environment.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and office management software such as DocuSign.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Experience managing calendars using Microsoft Outlook Calendar or similar scheduling tools.
- Familiarity with bookkeeping software like QuickBooks for basic financial transactions and record keeping.
- Excellent typing speed combined with transcription skills for accurate documentation.
- Knowledge of office procedures including filing systems, data entry processes, clerical tasks, and front desk operations.
- Exceptional communication skills with professional phone etiquette and customer service orientation. Join us to be part of a vibrant team where your organizational talents will make a real impact! This paid role is perfect for someone eager to grow their career supporting executive functions while enjoying the benefits of working in a supportive environment dedicated to your success.
Pay: $20.00 – $25.00 per hour
Benefits:
- Flexible schedule
Experience:
- Personal assistant: 3 years (Required)
Work Location: In person
Title: Personal Assistant
Company: TO Restaurant Group
Location: Dobbs Ferry
