Pathology and Emergency Medicine Program Administrative Assistant Jobs in Saskatoon, Canada at University of Saskatchewan
Pathology and Emergency Medicine Program Administrative Assistant
Primary
Purpose:
The UGME/PGME Program Administrative Assistant is responsible for supporting the Emergency Medicine and Pathology Program Administrators and their departments relating to postgraduate and undergraduate medical education.
Nature of Work: Dual reporting to the Senior Program Administrators of Emergency Medicine and Pathology, and accountable to the Program Director, Clinical Department Manager, PGME Operations Manager and Associate Dean, PGME, this position interacts with a diverse group of individuals including faculty, trainees, and staff at all sites of training. It is expected that the incumbent will have excellent interpersonal skills, attention to detail in maintaining records and correspondence.
This position will identify priorities and implement workflow strategies to ensure daily objectives and long-term planning and objectives are achieved. Work performed is complex and may be performed independently (with general guidance from the Senior Program Administrator(s), Program Director and/or Clinical Manager) by determining program processes, working within accreditation standards and resident collective agreement clauses. The PA will take initiative to establish timelines and priorities to achieve goals and appropriate outcomes.
Work will be performed in a fast-paced environment and may be shared with other departmental clerical support staff; collaboration with team members is required to successfully provide program support required by the program/department.
Typical Duties or Accountabilities:
Assisting the Senior Program Administrators in supporting the Program Directors, Residents, Faculty and Program throughout the Academic Year. This role may assist with the following duties:
Responsible for assisting with the day-to-day organization of the postgraduate programs in Emergency Medicine and Pathology
Gather data and create correspondence on behalf of the program/program director
Assist during resident orientations
Support resident wellness, provide academic support, encourage growth opportunities and support learning development for residents
Monitor, tabulate, and report resident and student vacation/sick/time away from the program
Work with the Senior Program Administrator to ensure efficient delivery of educational rounds, scheduling, learning sessions, room bookings and communication of Department Grand Rounds that align with the program curriculum
Support elective/rotation planning – rotations and local, out of province electives and off-service electives
Compile reports and program correspondence, sometimes on behalf of the Senior PA, Program Director, Residency Program Committee and Competence Committee; book meetings, prepare agendas and minutes and track action items for meetings
Provide support with preparing resident manuals, upgrading forms, templates, policies and guidelines
Help coordinate and attend events research day, CaRMS interviews
Attendance at regularly scheduled PGME Program Administrator meetings and participation in the PGME PA mentorship program is expected
Coordination of Undergraduate Electives and Courses
Fellowship Program Coordination – if applicable
Travel to local workshops may be required
Travel to distributed site programs may be required
Scheduling
In consultation with the Senior Program Administrators, prepare schedules and make approved changes to the annual resident schedules while ensuring each resident’s schedule is compliant with Royal College of Physicians and Surgeons of Canada (RCPSC)/College of Family Physicians of Canada (CFPC) training requirements
Schedule academic half-days
May assist with resident call and/or shift schedule and distributing changes
Track call stipend and call conversions monthly and submit records to the PGME office
Support for Evaluation and Examination
Ensure timely dissemination and collection of resident/student assessments
Gather information for 6-month progress reports
Assist with compiling year-end summary reports (ie: faculty, CanMEDS and Resident Evaluations)
Proctor resident/student exams and coordinate regular Objective Structured Clinical Exams…
Title: Pathology and Emergency Medicine Program Administrative Assistant
Company: University of Saskatchewan
Location: Saskatoon, Canada
Category:
