Overview
Part-Time Executive Assistant Wellness Leader Jobs in Newport Beach, USA at Anderson Sport and Wellness
Position: Part-Time Executive Assistant for a Wellness Leader
Are you a highly organized, proactive superstar who thrives in a warm, positive, and professional environment? Do you love supporting someone who genuinely transforms lives—helping people escape chronic pain, regain mobility, and return to the activities they love?
We’re Anderson Sport & Wellness Physical Therapy, a premier holistic, out-of-network specialist practice in beautiful Newport Beach, CA. Led by Dr. Nicole Anderson (Doctor of Physical Therapy), our team uses cutting-edge technology and specialized expertise to deliver life-changing care. Every day, we see patients go from disabled or in severe pain to active, pain-free, and thriving—often avoiding surgery or long-term medications.
We’re a tight-knit, energetic, and kindness-first team that prioritizes work-life balance, mutual respect, and having fun while making a meaningful impact. Our management truly values your well-being, encourages flexibility, and celebrates good vibes and great results.
About the Role We’re looking for an exceptional Executive Assistant (part-time, 15–20 hours/week) to be Dr. Anderson’s right hand—keeping everything running smoothly so she can focus on patient care and innovation. If full time is preferred, that can be arranged.
This is more than admin support—it’s a key role in a purpose-driven practice where your organization and proactive mindset directly help people reclaim their lives.
What You’ll Do (Key Responsibilities)
- Masterfully manage Dr. Anderson’s calendar:
Schedule appointments, meetings, consultations, and professional events while juggling priorities and optimizing her time. - Be the warm, empathetic bridge between Dr. Anderson and patients:
Handle inquiries, coordinate follow-ups, and communicate clearly and kindly. - Provide top-tier administrative support:
Manage emails, phone calls, prepare reports/correspondence, organize medical records, and keep everything confidential and HIPAA-compliant. - Coordinate meetings & events:
Prepare agendas, materials (charts, research summaries), take stellar notes, and handle logistics. - Plan travel & professional engagements:
Book flights, hotels, and itineraries for conferences, seminars, and more. - Keep the office humming:
Manage supplies, coordinate with vendors, and collaborate with our friendly team for seamless operations. - Support billing (easy mode!):
Assist with superbill creation/distribution for out-of-network reimbursements—no complex insurance billing required. - Tackle ad hoc projects:
Research, prepare presentations, or jump in on special initiatives with enthusiasm.
Who We’re Looking For
- 1+ years of experience as an Executive Assistant or Administrative Assistant (healthcare/medical setting is a big plus, but not required).
- Bachelor’s degree or equivalent experience.
- Outstanding organizational and time-management superpowers.
- Excellent written and verbal communication—professional yet approachable.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with EMR systems is a bonus.
- Detail-oriented, proactive, adaptable, discreet, and able to thrive independently or collaboratively in a fast-paced (but fun!) setting.
- Bonus:
Knowledge of medical terminology or healthcare processes. - Most importantly: A positive attitude, growth mindset, and passion for making a real difference in people’s lives.
What We Offer
- Part-time flexibility: 15–29hours/week at our Newport Beach clinic—create a schedule that works beautifully for your life. If you prefer full time, that could be an option.
- Competitive pay: $30–$55per hour, depending on experience (we value top talent and reward it!).
- A fun, friendly, professional, and kind workplace with supportive leadership that genuinely prioritizes work-life balance.
- The chance to be part of an uplifting team that changes lives every day.
- A beautiful location in coastal Newport Beach—great energy and vibes!
Our Simple, Fair Interview Process We’re an equal opportunity employer committed to finding detail-oriented, growth-minded people who want to contribute to something meaningful.
- A couple friendly conversations to get to know each other.
- Pre-hire assessments to showcase your office software skills, attention to detail, and ability to follow instructions.
If you’re excited to support an inspiring leader, work in a positive environment, and help people live better lives—apply today!
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Title: Part-Time Executive Assistant Wellness Leader
Company: Anderson Sport and Wellness
Location: Newport Beach, USA
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