Overview

Administrative Assistant Jobs in Covington, LA at Confidential

Overview
We are seeking a dedicated and highly organized Administrative Assistant to support our office operations and ensure a seamless workflow throughout the practice. The ideal candidate will possess strong clerical and office management skills, demonstrate exceptional customer service, and be proficient in a variety of different roles within a healthcare setting. This role offers an excellent opportunity to contribute to a dynamic team environment while honing your administrative expertise. This position is full time and requires exceptional attendance.

Duties

· Assist in Accounts Payable, QuickBooks entry and maintenance, and reporting from QuickBooks and/or EMR as needed.

· Assist in all staffing needs- phone screen potential hires, administer testing, schedule follow-up interviews.

· Complete employee onboarding, including New Hire Checklist and all that it encompasses- Training, Log-in set up, IT account creation, Vendor profiles, Payroll entry, etc.

· Assist in benefit enrollment/termination, 401k, life insurance, etc.

· Assist in maintaining records of vacation, sick leave, holiday pay, requested time off, timecards, etc.

· Assist Administration in ensuring that all policies are followed through the workday and assist with the creation and/or changing of new/current policies.

· Assist with bank deposits, following Administration’s policies for internal control.

· Maintain Administration calendar- ensuring that both calendars match for maximum efficiency.

· Maintain all HR files appropriately. Act on HR events immediately with the appropriate documentation changes made in files.

· Maintain all Share Drive documents daily/weekly/monthly.

· Maintain all employee rosters, checklist, spreadsheets daily/weekly/monthly.

· Troubleshooting liaison for all IT needs.

· Perform marketing trips as assigned by Administration, collect marketing material to ensure cost efficiency and updated stock. Work with Administration to monitor referral sources from marketing trips.

· Create call schedule calendar for providers, answering service, etc. Coordinate signed call pay and send to appropriate individuals.

· Assist/Oversee facility management and maintenance- including landscaping, supplies, janitorial, etc. and assist for budgeting for these items.

· Ensure office is clean, professional, organized, and equipped with all necessary items- including restrooms, exam rooms, and lobby/coffee area.

· Supply ordering- ensuring cost effectiveness and stock of all necessities.

· Maintain all postage needs, including printed stamps in office, outgoing certified mail and/or packages and that outgoing mail is taken accordingly.

· Coordinate all on campus and off campus events/celebrations/conference/classes with the approval of Administration/Providers.

· Schedule and maintain all vendor lunches.

· Witness all necessary administrative duties, including hiring and termination of employees.

· Promote good relations between employees, Administration, Providers, Vendors, Patients, etc.

· Apply knowledge of HIPAA regulations, employment agreement, and signed Confidentiality agreement.

Qualifications

  • Proven experience in an office environment with strong clerical skills and administrative responsibilities.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, and basic computer literacy.
  • Experience with QuickBooks or other bookkeeping software is preferred.
  • Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
  • Strong phone etiquette skills and experience managing multi-line phone systems.
  • Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical receptionist duties is a plus.
  • Demonstrated ability to proofread documents accurately and manage time efficiently while supporting multiple priorities. Join our team as an Administrative Assistant to help streamline operations, enhance customer experiences, and contribute to our organization’s success through your professionalism and proactive approach!

Pay: $20.00 – $25.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

Title: Administrative Assistant

Company: Confidential

Location: Covington, LA

 

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