Optometric Administrative Assistant

Hiring an Admin Assistant to join a primary care employee clinic at a well-known company in Sunnyvale, CA. Please review the job description and APPLY if you are interested!

Position: Administrative Assistant – Vision

Location: Sunnyvale, CA 94089

Pay Rate: $27 – 30/hr

Job Type: 04/08/26 – 08/18/26

Working Shift: 8 am to 5 pm | Monday – Friday | No weekends

Key Responsibilities

• Retrieve and process VSP authorizations and eligibility verification

• Manage vision billing workflows using Eyefinity Encompass

• Ensure accurate documentation of authorizations, coverage, and patient information

• Communicate with patients, providers, and insurance carriers regarding benefits and claims

• Support scheduling, front desk coordination, and administrative clinic functions as needed

• Maintain compliance with privacy regulations and clinic policies

• Assist with tracking claims, resolving denials, and following up on outstanding items

Requirements

• Prior administrative experience in an optometry or vision clinic setting is required

• Hands-on experience with the Eyefinity Encompass system required

• Experience retrieving VSP authorizations and managing vision insurance processes

• Strong organizational skills and attention to detail

• Comfortable communicating with patients, providers, and insurance representatives

• Proficiency with standard office systems and electronic documentation

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