Overview
Operations Coordinator Jobs in Odessa, TX at EnQuest Energy Solutions LLC
Company Overview
EnQuest Energy Solutions LLC is at the forefront of advancing sustainable energy solutions, specializing in designing and engineering high-performance energy storage enclosures and innovative mobile power generation units. Our mission is to develop low-emission, practical energy solutions that support the global transition to cleaner energy sources, driven by a team with exceptional operational expertise and creative problem-solving skills.
Job Summary
We are seeking a detail-oriented and highly organized Operations Coordinator to join our Odessa team. In this role, you will serve as a vital operational hub — providing general administration support in a variety of areas. The ideal candidate thrives in a fast-paced environment, communicates effectively across departments, and takes ownership of administrative systems that keep our operations running smoothly.
Responsibilities:
Job & Budget Management
- Create and manage job records in the system for new and existing customers
- Develop job budgets and labor hour estimates based on customer quotes
- Prepare and distribute job documentation and related paperwork
- Maintain organized hard-copy and digital job files
- Process purchase orders and materials within approved budget parameters
- Verify budgeted versus actual costs and track job progress and statistics
- Support account billing processes by reconciling labor hours to contracted agreements
Procurement & Accounts Payable Support
- Create, code, and verify purchase orders for accuracy
- Collaborate with Accounts Payable to ensure proper coding and processing
- Coordinate with vendors on scheduling, inspections, and services
- Maintain organized vendor records and documentation
Operations & Reporting
- Generate regular labor and operations reports
- Assist with job quoting
Customer & Shop Support
- Support quote preparation for shop operations
- Communicate directly with customers to obtain approvals and purchase orders
- Monitor active jobs and keep customers informed on budgets and timelines
Administrative Support
- Assist with new employee onboarding and orientation activities
- Manage Odess employee system access setup
Quality & Training Support
- Upload and maintain compliance and calibration documentation
- Assist with organizing training materials for new hire onboarding
- Support internal process improvement and documentation initiatives
Skills
- 2+ years of administrative, operations, or office coordination experience
- Strong attention to detail with demonstrated ability to manage multiple priorities
- Effective communication skills for cross-departmental and vendor coordination
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Ability to work independently
Pay: $28.00 – $34.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Office management: 2 years (Required)
Ability to Commute:
- Odessa, TX 79761 (Required)
Work Location: In person
Title: Operations Coordinator
Company: EnQuest Energy Solutions LLC
Location: Odessa, TX
