Overview
[OliOli® Dubai] Admin and Compliance Officer Jobs in Dubai, United Arab Emirates at OliOli® Children’s Museum
Title: [OliOli® Dubai] Admin and Compliance Officer
Company: OliOli® Children’s Museum
Location: Dubai, United Arab Emirates
Position: Administrative & Compliance Officer
Department: Finance
Reporting to: Assistant Finance Manager
Location: Dubai, UAE
Salary Range: AED 5,000 – 7,000 per month (depending on experience and capability)
EXECUTIVE SUMMARY
Join an amazing group of people at OliOli® and help their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.
OliOli® (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands-on exhibits.
The awesome team at OliOli® comes from over 19 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Zimbabwe, Pakistan, Latvia, and Iran. Find out more information about OliOli® @ www.olioli.ae or www.instagram.com/olioliuae.
POSITION OVERVIEW
As OliOli® continues to expand, we are strengthening our administrative and compliance foundation to support growth. The Administrative & Compliance Officer will independently manage and execute administrative functions across HR administration, corporate compliance, and structured office operations.
This role requires a highly organized and proactive professional who takes ownership of systems, ensures deadlines are never missed, and maintains accurate, audit-ready documentation at all times. This is a systems and accountability role, not a passive support function.
The role provides structured mentorship within the Finance function and exposure to senior leadership initiatives as part of ongoing organizational development.
KEY DUTIES AND RESPONSIBILITIES
HR Administration
– Coordinate onboarding and offboarding documentation and processes
– Maintain complete and accurate employee files (MOHRE, visas, contracts, insurance)
– Liaise with PRO and insurance providers for documentation and renewals
– Support payroll processes through accurate attendance tracking and HRMS data
– Ensure HR records are compliant and audit-ready at all times
Corporate & Compliance Administration
– Maintain master tracker for licenses, renewals, insurance policies, and regulatory deadlines
– Ensure no license, insurance, or regulatory deadline lapses
– Maintain organized repository of corporate documents
– Track vendor contracts and renewal timelines
– Implement structured reminder systems for critical renewals
General Administrative Support
– Manage structured documentation and filing systems
– Support petty cash tracking and invoice processing
– Coordinate internal administrative communication
– Support cross-department administrative requirements
– Assist in improving and standardizing administrative processes
TRAITS AND CHARACTERISTICS
– Strong structured thinking ability
– High level of accuracy and attention to detail
– Proactive and self-motivated with strong ownership mindset
– Strong organizational and time management skills
– Ability to handle sensitive and confidential information
– Excellent written and verbal communication skills
– Calm and composed under deadlines
QUALIFICATIONS
– Bachelors degree in Business Administration, Finance, HR, or related field
– 0–3 years experience in administration, HR support, or operations support
– Familiarity with Microsoft 365 tools
– Willingness to learn UAE HR, MOHRE, and compliance processes
– Experience in procurement or corporate administration is an advantage but not mandatory.
Training and mentorship will be provided.
