Overview
Office Operations Coordinator Jobs in Pensacola at Hanto + Clarke General Contractors
About the Role
Hanto + Clarke General Contractors, LLC is hiring an Office Operations Coordinator to support day-to-day office operations and administrative coordination across the team.
This role is responsible for keeping the office organized, supported, and running without disruption. You’ll serve as the first point of contact for visitors, support leadership and team needs, and help ensure a consistently professional environment.
This is a high-execution role requiring strong organization, responsiveness, and follow-through.
Key Responsibilities
- Serve as the first point of contact for visitors, vendors, and incoming calls; maintain a professional and welcoming front-desk experience
- Manage conference room scheduling, visitor logistics, and daily office flow; ensure shared spaces are clean and presentable
- Manage office supplies, kitchen inventory, and ordering; maintain organized physical and digital filing systems
- Coordinate facility needs, maintenance requests, and vendor scheduling to keep the office running without disruption
- Support leadership with scheduling, meeting preparation, and administrative coordination
- Assist with onboarding, employee engagement activities, and communication across office and field teams
- Provide administrative support for HR-related processes
- Plan and execute office events and internal activities, including vendor coordination
- Create the monthly employee newsletter (Canva) and track employee milestones
- Coordinate IT support and user setup, including managing access, submitting tickets, and following through to resolution
What Success Looks Like in the First 90 Days
First 30 Days
- Learn office systems, processes, and team workflows
- Build familiarity with vendors, IT support process, and internal tools
- Take ownership of front desk responsibilities and daily office flow
By 60 Days
- Independently manage day-to-day office operations without disruption
- Maintain organized systems and handle routine administrative and IT coordination tasks
- Support onboarding and internal communication consistently
By 90 Days
- Fully own office operations, ensuring the environment is organized, stocked, and running smoothly
- Anticipate needs, resolve issues proactively, and keep tasks moving without follow-up
- Plan and execute internal events and employee activities effectively
- Serve as a reliable point of support for leadership and the broader team
Who Succeeds in This Role
People who do well in this role are highly organized, proactive, and reliable. They take ownership of their responsibilities, follow through without reminders, and keep things moving without needing direction. They are comfortable managing multiple priorities, pay close attention to detail, and take pride in maintaining a professional and well-run environment.
What May Be Challenging About This Role
This role requires managing multiple priorities at once and responding quickly to changing needs. There are frequent interruptions, and success depends on staying organized, maintaining attention to detail, and following through consistently.
Qualifications
- 3+ years of experience in an administrative, office coordination, or similar support role required
- Strong organizational skills and attention to detail
- Reliable and accountable with consistent follow-through
- Clear and professional communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proactive and resourceful problem-solving approach
- Experience in an administrative, office coordination, or similar support role preferred
- Comfortable using Microsoft Office, Teams, Canva, and general office systems
Compensation + Benefits
- $20.00–$25.00 per hour, based on experience
- Discretionary biannual bonuses
- Simple IRA with company match
- Company-sponsored health, dental, and vision insurance
- Life insurance
- Paid time off and paid holidays
- Supportive, team-focused culture committed to growth and accountability
Why Join Hanto + Clarke
At Hanto + Clarke, we’re intentional about building a strong team and a professional environment where people can do their best work. We value accountability, teamwork, and delivering results—and we support our team with clear expectations, consistent communication, and the structure needed to succeed.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Application Question(s):
- Describe a time you were responsible for keeping an office or team organized and running smoothly. What did you own, and how did you ensure nothing was missed?
- This role requires managing multiple priorities at once. How do you stay organized and ensure urgent tasks are handled without dropping details?
Experience:
- Administrative: 3 years (Preferred)
Work Location: In person
Title: Office Operations Coordinator
Company: Hanto + Clarke General Contractors
Location: Pensacola
