Overview
Administrative Support Specialist Jobs in Newark, NJ at Ardelle Associates
Job Summary:
About Us: Ardelle Associates is a leading provider of professional services, dedicated to delivering exceptional support to our clients. We are currently seeking a highly skilled and motivated Administrative Support Specialist to join our team and support the Department of Justice (DOJ), U.S. Attorney’s Office (USAO) This role is a vital part of our administrative team and plays a crucial role in the day-to-day operations of our office.
Duties:
- Works with paralegals, administrative staff, and other personnel to support pending projects and initiatives within the United States Attorneys’ Office
- Responsible for receiving, logging, organizing, indexing, and managing documents, data, and other information collected.
- Effectively manage their workload, prioritize tasks, and maintain files in a consistent, systematic, and coherent manner.
- Ability to meet established deadlines and work as a team player in a professional office setting is also required. Requires meeting and dealing with people in a courteous and tactful manner.
- Filing, taking phone calls, scheduling appointments, making travel arrangements, in addition to
- Compile, organize, and index documents, data, and other information received.
- Maintain a log of documents, data, and other information received.
- Upload documents, data, and other information consistent with existing file folder structure.
- Research and preparation of briefing charts and other presentation materials.
- Assist in the processing of documents, data, and other information received.
- Determine the need for organization, document management, assembly and preparation of documents and data sets.
- Coordinating and planning events and activities for the front office.
- Reviewing and analyzing a variety of incoming/outgoing executive level correspondence and making determination as to its appropriate disposition. Assist in the management of operational schedules; and making travel arrangements.
Qualifications
- Must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members.
- Organizational skills are critical given the high volume of documents, data.
- Communication skills are extremely important.
- Proficient using MS Excel, MS Outlook, MS Word, MS Powerpoint, Adobe Acrobat Professional, and reviewing documents and working in Eclipse, Relativity, and/or Casemap.
- 3 plus years’ experience, training, education or knowledge with or in the areas of business administration
- Experience in Criminal justice will be highly useful.
- U.S. Citizen
Must be a US Citizen
Federal background check required before start date.
Job Types: Full-time, Contract
Pay: $28.42 – $33.51 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Newark, NJ 07102 (Required)
Ability to Relocate:
- Newark, NJ 07102: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Support Specialist
Company: Ardelle Associates
Location: Newark, NJ
