Overview
Office Manager/Dispatcher Jobs in Houston at Staelth Transport Management
Job Summary
We are seeking a dynamic and highly organized Office Manager/Dispatcher to oversee daily office operations and coordinate efficient dispatching of services. This vital role combines administrative leadership with logistical management, ensuring smooth communication between clients, vendors, and team members. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. Join us to lead our office operations with energy and precision, supporting our team’s success and delivering outstanding service to our clients.
Duties
- Manage daily office functions, including scheduling, filing, and maintaining confidential information with professionalism and discretion
- Coordinate dispatching of service requests, ensuring timely and accurate assignment of tasks to field teams or vendors
- Oversee vendor management, including onboarding, communication, and performance tracking to foster strong partnerships
- Handle front desk responsibilities such as greeting visitors, managing multi-line phone systems, and maintaining a welcoming environment
- Utilize software tools like QuickBooks, Microsoft Office (especially spreadsheets), and other financial or scheduling software to manage bookkeeping, payroll, and budgeting tasks
- Supervise administrative staff and provide training & development opportunities to enhance team performance
- Maintain accurate records of client interactions, service logs, billing information, and other essential documentation for compliance and reporting purposes
- Bilingual preferred, but not required
Requirements
- Proven experience in office management or administrative roles within a professional setting; experience in medical office management or similar environments is a plus
- Strong proficiency with accounting software (such as QuickBooks), financial software, spreadsheets, and Microsoft Office Suite
- Demonstrated supervisory experience with the ability to lead teams effectively and manage multiple priorities simultaneously
- Excellent communication skills—both verbal and written—and exceptional phone etiquette for client interaction
- Skilled in schedule management, calendar coordination, event planning, and handling confidential information with integrity
- Familiarity with human resources functions including payroll processing and employee record keeping
- Ability to adapt quickly to changing priorities while maintaining attention to detail in bookkeeping and clerical tasks
- Strong organizational skills combined with technical proficiency in office management tools and systems
- This is a 1099 position
Join us as an Office Manager/Dispatcher to bring energy, efficiency, and professionalism into every aspect of our operations. Your leadership will ensure seamless office workflows while delivering top-tier service that keeps our clients satisfied. If you’re ready to make an impact through organized excellence and proactive communication—apply today!
Pay: $800.00 – $1,200.00 per week
Work Location: In person
Title: Office Manager/Dispatcher
Company: Staelth Transport Management
Location: Houston
