Overview
Office Manager Jobs in Westwood at Dr. Drip Plumbing and Heating
Job Overview
We are seeking a proactive and organized Office Manager to join our team! This vital role combines efficient office management with leadership to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will oversee administrative tasks, handle financial record-keeping, and provide exceptional customer support, all while maintaining a positive and energetic work environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and financial expertise.
Responsibilities
- Manage daily office operations, including front desk duties and multi-line phone systems, ensuring a welcoming environment for clients and visitors
- Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
- Provide exceptional customer service through phone etiquette, in-person interactions, and email correspondence
- Maintain organized filing systems, data entry records, and ensure accuracy in all clerical documentation
- Support calendar management and scheduling for team meetings, appointments, and deadlines using Google Workspace or Microsoft Office tools
- Assist with administrative tasks such as proofreading documents, managing office supplies, and supporting personal assistant duties as needed
- Ensure efficient office management by implementing organizational systems that enhance productivity and streamline workflows
- Experience with accounting a plus
- Experience with Quickbooks a plus
- Experience with HouseCall Pro a plus
- Experience with Payroll, Gusto, ADP or similar platforms a plus
- Experience with marketing and social media a plus
- Experience with Human Resources
- Experience with dealing with customers in the home services field a plus
Skills
- Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Experience in office management, clerical work, data entry, filing, and administrative support roles
- Strong customer service skills with professional phone etiquette and experience handling multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of medical or dental receptionist duties is a plus but not required
- Proven time management skills with the ability to prioritize tasks efficiently while maintaining attention to detail
- Experience in bookkeeping or financial record keeping is essential for accurate financial management
Join us in creating a vibrant workplace where your organizational talents and proactive attitude will make a real difference! This role is perfect for someone eager to grow their career in office administration while supporting a friendly team dedicated to excellence.
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Title: Office Manager
Company: Dr. Drip Plumbing and Heating
Location: Westwood
