Overview
Office Coordinator Jobs in Greater Toronto Area, Canada at Altis Recruitment
Title: Office Coordinator
Company: Altis Recruitment
Location: Greater Toronto Area, Canada
Location: Toronto, Ontario, On-site (downtown), 5 days per week
Language: Excellent written and spoken English required
Duration: 12-month contract
Background Check Requirement: Criminal Background Check.
Pay Rate: $25-$30/hour.
Hours: 8:30am-4:30pm (35 hours/week)
About the Opportunity
Join a public-sector corporate office as the Corporate Office Coordinator, where your administrative leadership will keep the head office running smoothly and professionally. You will support senior leadership and corporate teams, manage reception and office services, coordinate building needs, and lead event logistics, so every day you help create a welcoming and efficient workplace that supports mission-critical activities.
You will work closely with executives, facilities partners, and administrative colleagues to deliver high-quality service across meetings, board events, travel arrangements, and procurement of supplies. This role matters because it ensures operational continuity and professionalism at the heart of the organization, and it offers the chance to make a visible impact in a collaborative, people-focused environment.
What’s in it for You
You will join a culture that values clear communication, teamwork, and work done well, with exposure to senior leaders and cross-functional stakeholders. Expect hands-on learning across events, procurement, facilities coordination, and executive support, plus opportunities to expand your administrative and event-planning skill set. This role offers a steady, in-office rhythm and a supportive team environment that values reliability and discretion.
Your Responsibilities
- You’ll greet visitors and manage the front reception with a professional and friendly approach.
- You’ll coordinate meeting and board-room logistics, including catering, set up, take down, and virtual meeting hosting.
- You’ll manage office supplies, corporate purchasing accounts, inventory, and reordering to maintain smooth operations.
- You’ll provide clerical and administrative support to senior leadership, including correspondence, minute taking, and expense card reconciliation.
- You’ll coordinate building access, maintenance requests, onboarding workstation setup, and travel arrangements as required.
Skills and Qualifications
- 3+ years of progressive administrative or coordinator experience supporting senior leaders in a corporate or public-sector environment.
- Strong organizational skills with experience managing events, calendars, and meeting logistics.
- Proficiency with Microsoft Office, virtual meeting platforms, and basic expense reporting processes.
- Excellent interpersonal and communication skills, with the ability to handle sensitive information with discretion.
- Detail-oriented, reliable, and able to prioritize in a busy office setting.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
