Overview
Office Coordinator Jobs in Mission Valley at Pacific States Land Company
Office Coordinator (Part-Time)
Established Southern California real estate company serving clients since 1957 is seeking an organized, dependable, and proactive Office Coordinator to support daily office operations and help maintain efficient administrative systems.
In this important role, you will help ensure smooth day-to-day office functions by assisting clients, supporting office procedures, maintaining accurate records, and helping our team stay organized and productive. We are seeking a long-term team member who values professionalism, reliability, attention to detail, and continuous learning.
This position starts part-time (approximately 30 hours per week) with the potential to grow into a full-time role based on business needs and performance.
Responsibilities
- Professionally answer and direct incoming client and prospect phone calls
- Assist clients with payments and basic account support
- Prepare invoices and perform basic QuickBooks tasks
- Enter and update information accurately in CRM and office systems
- Help maintain organized office procedures and administrative processes
- Monitor and follow up on assigned tasks to ensure completion
- Assist with scheduling, calendar management, and appointment coordination
- Maintain accurate client, vendor, and office records
- Review client correspondence and documents for spelling, grammar, accuracy, and completeness before distribution
- Follow established office procedures and compliance processes
- Support management with special projects and process improvements
- Learn and adapt to new software and technology tools
Qualifications
- Professional phone presence and strong verbal communication skills
- Comfortable speaking with clients, prospects, and vendors in a professional and courteous manner
- Strong work ethic, reliability, and punctuality
- Strong attendance record required
- Must be dependable and committed to maintaining a consistent work schedule
- Professional phone presence and communication skills
- Strong written communication and attention to detail
- Typing speed of 50+ words per minute preferred
- Proficient with Microsoft Office Suite (Outlook, Word, Excel)
- Experience using QuickBooks, including creating invoices and basic office accounting tasks
- Comfortable learning new software, CRM systems, and cloud-based office tools
- Ability to follow instructions, procedures, and office systems carefully
- Strong organizational and follow-through skills
- Ability to prioritize tasks and manage multiple deadlines
- Demonstrated ability to take initiative and solve problems independently
- Strong attention to detail with the ability to identify and correct errors before documents are sent
- Ability to maintain confidentiality and professionalism
- Ability to work independently and stay productive without constant supervision
- Ability to remain organized and productive during both routine and busy periods
- Previous office, administrative, customer service, or coordination experience preferred
- Bilingual English/Spanish strongly preferred
- College degree desired or equivalent work experience
Compensation & Benefits
- $22–$24 per hour depending on experience
- Paid sick leave provided in accordance with California law
- Additional paid time off may be available based on tenure and position status
- Opportunity for growth into a long-term full-time position
To Apply
Please submit your resume along with a short paragraph explaining why you believe you are a good fit for this position.
We are looking for someone who takes pride in their work, shows initiative, values professionalism, and is committed to helping maintain a productive and organized office environment.
To be considered, please include a brief paragraph explaining why you are interested in this position and why you believe you would be a good fit.
Pay: $22.00 – $24.00 per hour
Application Question(s):
- Briefly describe your office administration experience
Education:
- Bachelor’s (Preferred)
Experience:
- Office Administration: 2 years (Preferred)
- using Microsoft word, Excel, Outlook: 2 years (Required)
- using QuickBooks: 2 years (Required)
Language:
- Spanish (Preferred)
Work Location: In person
Title: Office Coordinator
Company: Pacific States Land Company
Location: Mission Valley
