Overview
Office assistant/ Dispatching Jobs in Forest Park at Phuck trucking llc
Job Summary We are seeking a dependable, detail-oriented Office Administrator to support daily office operations, transportation billing, and dispatch coordination. This role is critical to ensuring accurate billing, organized documentation, and efficient communication between drivers, customers, and internal staff. The ideal candidate is professional, highly organized, comfortable working with numbers, and able to manage multiple priorities in a fast-paced logistics environment. Key Responsibilities Serve as the first point of contact for visitors and incoming calls with professionalism and strong customer service. Manage multi-line phone systems and direct calls appropriately. Coordinate dispatch and scheduling of drivers and service personnel. Process transportation billing accurately and in a timely manner. Generate invoices, verify rates, and resolve billing discrepancies. Review rate confirmations and ensure all required documentation is complete and attached. Verify, track, and file Proof of Delivery (POD) documents. Assist with accounts payable and accounts receivable functions as needed. Maintain organized digital and physical filing systems. Perform accurate data entry and maintain shipment documentation, including pallet counts and load details. Prepare reports and correspondence using Microsoft Office (Excel, Word, Outlook). Support daily office operations, including scanning, copying, and document management. Qualifications Minimum 2 years of administrative or office support experience required. Experience with billing, invoicing, bookkeeping, or transportation billing strongly preferred. Proficiency in Microsoft Office Suite (Excel experience required). Experience with QuickBooks or similar accounting software preferred. Dispatch or logistics experience is a plus. Strong attention to detail and organizational skills. Ability to multitask and prioritize effectively in a fast-paced environment. Professional written and verbal communication skills. Reliable, punctual, and able to work independently. High level of accountability and problem-solving ability. Positive attitude and team-oriented mindset.
Job Type: Full-time
Pay: $20.00 – $23.00 per hour
Expected hours: 40 – 45 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
Title: Office assistant/ Dispatching
Company: Phuck trucking llc
Location: Forest Park
