Building Secretary

POSITION DESCRIPTION

POSITION TITLE: Building Secretary

REPORTS TO: Building Principal

TERMS OF EMPLOYMENT: 12-month employment with benefits

QUALIFICATIONS:

• High school diploma.
• Experience working in a professional office setting.
• Excellent computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint,Publisher, and Outlook), and Google Suite.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Ability to lift 40 lbs. to shoulder height occasionally.

ESSENTAIL JOB FUNCTIONS:

• Register new students and request data on them.
• Withdraw and send student records as necessary.
• Keep record of student and teacher forms.
• Assist in principals’ correspondence.
• Maintain and keep all student records up-to-date, attendance, excuses, state reports, student information cards, progress reports and grades.
• Coordinate opening of school activities, individual student schedules, sub folders, medical and personal information cards, insurance forms, tornado and fire drills.
• Enter data and coordinate scheduling with principal and school counselor.
• Order all office supplies and issue supplies.
• Copy, file, and answer phones in the office.
• Assist teachers with ordering supplies, obtaining information on students and finding proper forms.
• Check in materials and distribute such.
• Check purchase orders and invoices.
• Distribute mail and inter-building correspondence.
• Assist principal with appointments for staff and principal.
• Report any unusual occurrences to the principal.
• Complete required EMIS duties.
• Assist with school counselor concerns (grades, etc.) when the counselor is not in the office (June and August).
• Maintain lost and found.
• Other duties as assign by the building principal.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by supervisor.