Overview
Office Administrator / Operations Coordinator Jobs in Stuart, FL at All Glass 4 U LLC
Office Operations Coordinator / Office Manager
All Glass 4 U — Stuart, FL
Full-Time | Monday–Friday | $54,000 per year
Family-Owned Glass Company | Long-Term Position
About Us
All Glass 4 U is a family-owned and operated glass company in Stuart, FL specializing in custom frameless shower doors, mirrors, glass tabletops, cabinet glass, shelving, and residential glass projects.
We are growing quickly and looking for the right person to become the central point of our office operations. This is not just a basic front desk position. This role is extremely important because most of the business flows through this person — phone calls, customer communication, scheduling, quotes, follow-ups, emails, payments, and daily coordination with installers.
We are looking for someone dependable, organized, professional, and highly focused. The right person will take pride in keeping the office running smoothly every day.
Position Summary
The Office Operations Coordinator will be responsible for managing the daily flow of the business, communicating with customers, scheduling appointments and installations, assisting with sales follow-ups, organizing emails, handling administrative tasks, and keeping the team updated.
This is a great opportunity for someone who wants a stable, long-term position with a growing local company and who genuinely enjoys being organized, helpful, and responsible.
Responsibilities
- Answer incoming phone calls professionally and warmly
- Schedule estimates, measurements, installations, and service appointments
- Communicate clearly with customers by phone, email, and text
- Follow up with open quotes and help move customers through the sales process
- Manage and respond to company emails throughout the day
- Help coordinate installer schedules and daily job paperwork
- Open and update work orders in our CRM system
- Track payments, deposits, balances, and customer account details
- Keep customer information organized and accurate
- Help with basic invoicing, quote follow-ups, and office paperwork
- Communicate important updates to the owner and field team
- Keep the office organized and running efficiently
- Take ownership of daily administrative duties without needing constant reminders
The Person We Are Looking For
We are looking for someone who is:
- Reliable and shows up every day ready to work
- Highly organized and detail-oriented
- Honest, trustworthy, and responsible
- Professional with customers
- Comfortable on the phone
- Good at multitasking without getting overwhelmed
- Able to stay calm and focused in a busy office
- Strong with follow-up and communication
- Willing to learn our systems and processes
- Looking for a long-term home, not a short-term job
- Comfortable being held accountable to high standards
- Positive, steady, and team-oriented
Required Experience
- Office administration experience preferred
- Customer service experience required
- Scheduling experience preferred
- Sales support experience is a plus
- CRM or invoicing software experience is a plus
- Strong computer, email, and phone skills required
- Must be comfortable handling payment information and confidential customer details
Important Requirements
Because this role involves customer communication, scheduling, payments, and access to business information, all applicants must be able to pass:
- Background check
- Reference check
- Employment verification
Reliability, honesty, and professionalism are extremely important for this position.
Compensation
$54,000 per year
This is a full-time, long-term position with growth potential for the right person.
Schedule
Monday–Friday
Full-time daytime schedule
In-person position in Stuart, FL
Why Work With Us?
- Stable, family-owned local business
- Long-term opportunity
- Important role with real responsibility
- Friendly team environment
- Growing company with room to grow
- Work directly with ownership
- Be part of a company that takes pride in doing quality work
How to Apply
Please apply with your resume and a short message explaining why you believe you would be a great fit for this role. You will not be considered without this short message.
We are looking for someone dependable, organized, trustworthy, and ready to take ownership of an important position inside our company.
Pay: $54,000.00 per year
Benefits:
- Paid time off
Application Question(s):
- This is an in-person position in Stuart, FL. Are you able to reliably commute every workday?
- Are you comfortable answering phones and speaking with customers throughout the day?
- Have you handled scheduling for a service-based business before?
- Are you comfortable working in a busy office where calls, emails, scheduling, and customer follow-ups are happening throughout the day?
- This role requires a background check and reference check. Are you comfortable with that?
- What makes you reliable and organized?
- Why are you looking for a long-term position right now?
- Tell us about a time you had to manage multiple priorities at once. How did you handle it?
Work Location: In person
Title: Office Administrator / Operations Coordinator
Company: All Glass 4 U LLC
Location: Stuart, FL
