Overview
Office Administrator (8 months contract) Jobs in Singapore, Singapore at Robert Walters
Title: Office Administrator (8 months contract)
Company: Robert Walters
Location: Singapore, Singapore
A leading organisation in Singapore is seeking a highly organised and resourceful Office Administrator to ensure the seamless day-to-day operations of their office on a 8 months contract position. This hands-on position offers you the opportunity to play a pivotal role in supporting both administrative and office management functions, making a real impact on the workplace environment.
What You'll Do
As an Office Administrator, you will be at the heart of keeping the workplace running smoothly each day. Your role will involve managing everything from coordinating with external vendors for essential services to supporting internal teams through effective communication and reliable administrative assistance.
- Oversee the daily running of the office by ensuring a clean, safe, and efficient work environment for all staff members.
- Liaise thoughtfully with building management, service providers, and vendors to coordinate maintenance, repairs, and timely delivery of office supplies.
- Manage office budgets with care, including handling petty cash and tracking expenses accurately to support financial transparency.
- Coordinate seating arrangements, facilitate smooth office moves, and address facilities requirements as they arise.
- Provide general administrative and clerical support to the leadership team and other departments with professionalism and warmth.
- Handle incoming calls, emails, and correspondence promptly while maintaining a polite and considerate manner at all times.
- Maintain both physical and electronic filing systems so records remain well-organised and easily accessible for colleagues.
- Prepare reports, presentations, and documentation as required to support business needs efficiently.
- Assist with onboarding new employees by preparing welcome packs and maintaining up-to-date employee records when needed.
- Coordinate staff welfare activities, events, celebrations, and support HR with leave tracking along with other basic HR administrative duties.
What You Bring
Your proven background as an Office Administrator or similar role equips you with practical experience managing diverse responsibilities within an office setting.
- At least 3–5 years of experience in office administration or office management roles demonstrates your capability in similar environments.
- Strong organisational skills paired with the ability to multitask effectively ensure you can handle competing priorities without losing focus on details.
- Proficiency in MS Office applications (Word, Excel, PowerPoint) alongside familiarity with basic office IT systems enables you to work efficiently every day.
- Excellent communication skills allow you to interact warmly with colleagues at all levels while maintaining professionalism in all correspondence.
- Outstanding interpersonal abilities help you build positive relationships across teams and external partners alike.
- A self-motivated attitude combined with reliability means you can work independently while remaining responsive to others’ needs.
- Experience supporting HR processes such as onboarding or leave tracking is advantageous but not essential for success in this position.
What Sets This Company Apart
This organisation stands out for its genuinely supportive culture where collaboration is more than just a buzzword—it’s embedded into everyday interactions. Employees are encouraged to share ideas freely and take initiative when it comes to improving processes or enhancing the workplace experience. The leadership team values open communication and recognises individual contributions regularly. If you appreciate being part of a dependable network where people look out for one another’s success as much as their own, this is an ideal place for your next career move.
What's Next
If you are ready to bring your organisational talents into a welcoming environment where your efforts truly matter, apply today by clicking on the link provided—your next rewarding opportunity awaits.
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R23112536 Eleanor Tan
